Administrative Assistant, Capital Construction
New York Mets
Flushing, NYThis was removed by the employer on 11/7/2016 9:17:00 PM PST
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Full Time Job
Summary:
The Administrative Assistant, Capital Construction will be responsible for providing administrative support to the Vice President of Capital Construction.
Essential Duties & Responsibilities:
• Maintain daily schedule for the Vice President, Capital Construction, update Outlook calendars and contacts. Schedule meetings, screen telephone calls, and arrange occasional travel
• Help to level bids with spreadsheets on construction, services, and materials
• Coordinate meetings, conferences, and tele-conferences
• Assist with procurement of owner furnished materials for projects
• Copying and Coding all invoices
• Organize internal files, maintain database of documents and administer archiving process
• Track and submit attendance
• Process check requests, expenses, and payments
• Type, photocopy, scan, file, fax, process, and package outgoing mail (via overnight mail including UPS, and regular mail)
• Assist with creation and tracking of contracts and schedules of projects
• Tracking certificates of insurance of contractors and additional insureds required
Qualifications:
• Working knowledge of Microsoft Office suite, strong emphasis on Word and Excel
• Excellent written and verbal communication skills
• Detail-oriented with good organizational skills, ability to multi-task
• Ability to work independently and as part of a team
• While performing the duties of this job, the employee is regularly required to stand and walk for long periods of time. The employee is frequently required to sit and must regularly lift and/or move up to 25 pounds
• Experience in construction, contracting, architecture & or engineering is a plus, but not required
Department: Capital Construction, Sterling Equities
Supervisor: VP, Capital Construction
Location: Citi Field; Flushing, NY
FLSA Status: Non-Exempt
Note:
When you apply for this job online, you will be required to answer the following questions:
1. What qualifications do you have that you believe will make you successful in this position?
2. Do you have experience in construction, contracting, architecture and/or engineering?
3. What are your salary expectations for this position (range)?