Assistant
New Wave Entertainment
Burbank, CAThis was removed by the employer on 7/25/2017 1:52:00 PM PST
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Full Time Job
Project XAV is a state-of-the-art theatrical and entertainment marketing agency creating revolutionary full-service campaigns for primetime television networks and major Hollywood studios in Burbank, CA.
Overview of duties:
• Answer phones, direct calls accordingly, and takes messages
• Coordinate calendar & scheduling
• Coordinate logistics and execution of conference calls and/or meetings
• Data Entry
• Maintain office and department inventory and supplies
• Photocopy, collate, & organize
• Prepare correspondence (memos, emails) as required
• Process and track T&E expenses
• Processing of packages and messengers
• Provide administrative and office support activities for Executive
• Assist VP of Accounting with billing. Create project flat rate billings and weekly billing. Send billing out in proper format and structure including excel cost to date spreadsheet. Enter outside vendor bills against jobs and forward for payment by accounts payable
• Coordinate travel
• Sorts and distributes mail/ facilitate messenger and or delivery service
• Coordinates meals
Special Requirements/Preferences
• Excellent Verbal and written communication skills
• Ability to work in fast paced environment, under pressure and deadline
• Multi-task: prioritize with appropriate sense of urgency
• Have strong knowledge of accounting and accounts receivable
• Extremely attentive to detail
• Microsoft Office Suite: Microsoft Outlook and Calendar, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
• Accurate filing and maintenance of documents
• Handle confidential matters appropriately and with discretion
• Internet research abilities
• Inter-personal Skills
• Problem Solver
• Professionally interface with all levels of the organization, celebrity like persons, clients and vendors
• Proof Reader
• Provide customer service to both internal and external clients
• Work independently and takes initiative
• Spanish speaking preferred, not required
• Available to work from 8am to 8pm if needed
Education Required/Preferred:
• A High School Level education, a bachelor's degree preferred