Programming Department Coordinator
National Geographic Channel
Washington, DCThis was removed by the employer on 3/12/2015 1:04:00 PM PST
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Full Time Job
The National Geographic Channel is seeking a Programming Department Coordinator to provide administrative and coordinator support to NGC's Program Finance, Production and Development units. This position supports department executives to ensure accurate project tracking, clear communication, and efficient work processes. Responsibilities include creating and maintaining finance, development and production department reports and reviewing for them for accuracy.
Responsibilities
• Create and/or amend information captured in FileMaker Pro for development projects and workflow.
• Oversee project tracking and entries by other coordinators in FileMaker Pro, VPS databases and Program Finance reports.
• Provide administrative support for production manuals and documents such as the Production Guide, Style Guide, Credit Formatting Guide and network clocks.
• Generate monthly reports for executives such as the Current Project Report, Current Hours Report, Monthly and Yearly NGT Pitch/Pass Report, and other reports as requested, etc.
• Gather and organize material for various Program Finance tracking reports (i.e. Residuals, Tax Credits, Independent Contractors and NGT Put).
• Update tracking spreadsheets for department overhead; track all Travel and Entertainment expenses between development, programming and production departments for DC and NY offices. Reconcile all invoices against GL.
• Reconcile schedule changes from Rollouts to Buildouts so air quarters and financials are kept up to date for NGC and NGCI global.
• Organize the renewal and activation of professional memberships for all eligible and participating employees in the production and development units, as well as facilitate and follow up on sponsorships and registrations.
• First pass review of monthly GL report for development, programming and production departments; identify miscoded costs and create lists for re-classes to appropriate areas.
• Source/print treatments, scripts, budgets, schedules, etc.
• Prepare and update Project Notification Forms (PNF), as requested.
• Assist with product integration tracking, as requested
• Coordinate materials from production companies for upfront, board and other presentation reels
• Provide administrative support to 2 Vice Presidents, including but not limited to answering phones, scheduling and prepping meetings, travel arrangements, processing expense reports, maintaining department phone lists, etc.
• Serve as resource for department IT-related issues.
• Consistently strive to improve overall workflow processes and maintain all workflow documents and how-to manuals for department.
Qualifications:
• BA or equivalent factual television work experience.
• One (1) year of production or related administrative support experience preferred.
• Office skills and a professional demeanor required.
• Familiarity with production and post-production processes is a plus.
• Excellent verbal and written communication skills, along with excellent interpersonal skills.
• Must have strong analytical skills with the ability to manage multiple projects and work nimbly within spreadsheets and databases.
• Must have a high level of proficiency in Microsoft Word, Excel and Outlook, and a high aptitude for learning new software and databases.
• Working knowledge of FileMaker Pro is a plus.
• Candidate must be well organized, detail-oriented, self-motivated, resourceful and able to work in a fast-paced environment.
• Must be able to work in a deadline-oriented environment, juggle multiple assignments, anticipate and solve problems and manage rapidly shifting priorities.
Division Description
Based at the National Geographic Society headquarters inWashington, D.C., the National Geographic Channels US are a joint venture between National Geographic and Fox Networks. The Channels contribute to the National Geographic Society's commitment to exploration, conservation and education with smart, innovative programming and profits that directly support its mission. Launched in January 2001, National Geographic Channel (NGC) celebrated its fifth anniversary with the debut of NGC HD. In 2010, the wildlife and natural history cable channel Nat Geo WILD was launched, and in 2011, the Spanish-language network Nat Geo Mundo was unveiled. The Channels have carriage with all of the nation's major cable, telco and satellite television providers, with NGC currently available in over 85 million U.S. homes. Globally, National Geographic Channel is available in more than 440 million homes in 171 countries and 45 languages.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.