Facilities Services Assistant
NPR
Washington, DCThis was removed by the employer on 4/7/2017 7:44:00 AM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Radio Category
Search for Facilities Services Assistant jobs in Washington-DC
Search all Facilities Services Assistant postings
Full Time Job
Overview:
Role Summary:
Performs general office and administrative services support duties including but not limited to mail, package, and material deliveries, mail sorting, shipping & receiving, and conference room set-ups. The hours for this position are 12PM - 8:30PM.
Essential Duties Include:
Mail Services
• Sorts incoming US mail, FedEx, UPS, inter-office mail and other correspondence received and delivers to mail stops at NPR locations in Washington, DC or routes to other NPR facilities, bureaus, offices or staff home offices.
• Scans and electronically logs all incoming UPS and Express Mail packages and obtains signatures upon delivery.
• Stamps and meters outgoing mail providing appropriate postage. Weighs, franks and labels overnight express and freight parcels (UPS).
• Assists staff with special mail requests such as bulk mailings and special shipments. This may include collating printed materials and “stuffing” envelopes.
• Recommends cost-effective mailing procedures to staff members.
• Forwards via email to appropriate NPR department or staff, faxed communications received via the main fax server.
• Calls for couriers in response to staff requests and notifies staff when incoming courier correspondence is received.
Offices Services Support
• Drives company motor vehicles to transport staff, deliver mail and supplies as assigned.
• Sets up conference rooms for meetings or special events; setting tables and chairs in proper positions; placing audio visual equipment as directed; and re-set of rooms to standard set-ups upon completion of events - returning extra furnishings and supplies to storage areas and clearing rooms of debris as needed.
• Assists with corporate reproduction services, including distribution of paper to copier locations, distribution of print jobs both in-house and from outside printers, installing toner and clearing paper jams in copiers, and operation of copy equipment in the Print Shop.
• Assists in records storage and retrieval from offsite storage location.
• Maintains coffee stations and pantries; stocking coffee, supplies and paper goods; keeping them neat and orderly.
• Assists with staff moves, including moving of boxes, furniture and equipment as directed.
• Maintains a safe and clean working environment by complying with relevant procedures and policies.
• Other related duties as assigned.
Receiving Ordered Goods
• Receives merchandise ordered and delivers to NPR Washington. Acknowledges receipt by entering relevant data into the purchasing system in a timely and accurate manner. Copies packing slip for purchasing files.
• Reviews the condition of received goods, noting any freight damage and confirming that the count of containers matches the bill of lading or packing slip.
• Facilitates the short-term storage of receipted goods.
• Arranges the trans - shipping of goods to other NPR locations and the delivery of received goods to the requisitioner at NPR Washington DC locations.
• Assists departments with corrections to short shipments, duplicate shipments and shipment of incorrect items.
Qualifications:
Education: High school graduate.
Minimum Knowledge, Skills and Abilities:
• Knowledge of US Postal regulations, bulk mailings and business replies procedures and computer knowledge helpful.
• Must be a licensed driver with a driving record sufficient to meet the qualifications for coverage of NPR’s insurance carrier.
• Must be able to understand and use computer-based systems such as mail accounting, purchasing receipt and electronic fax and email.
• One to two years experience in a large organization’s mailroom or Office Services.
• Ability to work well with others.
• Ability to work overtime, as required, to complete assigned tasks.
• Service/task oriented, with the ability to take initiative.
• Must be courteous and have a pleasant manner.
NPR offers a competitive compensation and comprehensive benefits package including health and wellness benefits, retirement, and work/life balance programs, as well as opportunities for career growth and development. NPR is an Equal Opportunity Employer.
Keep up with us on Social Media on: Twitter at @NPRjobs, YouTube at NPR Life - as well as #NPRlife for 'behind the scenes' tweets from our colleagues.