Human Resources Coordinator
NBC Universal
Englewood Cliffs, NJThis was removed by the employer on 8/20/2014 12:41:00 PM PST
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Full Time Job
Role Summary
The HR coordinator will perform a broad range of client support activities for several organizations within Operations & Technical Services at NBCUniversal including employee interaction, Human Resources administration, and project work. This position is also responsible for interfacing & problem solving with a number of business partners including: Staffing, Finance, Benefits, Payroll, HRIS & Corporate Human Resources. This position will manage administrative support for a large operations and technology organization including; HRIS maintenance, workflow forms, payroll troubleshooting, etc. This position will report to the Vice President, Human Resources for O&TS.
Essential Responsibilities
Coordinator Responsibilities Include:
Employee Relations, Staffing, HRIS maintenance, scheduling, learning & development responsibilities and project work for a represented and non represented workforce including executive level employees.
Recruiting, Staffing & Onboarding
• Prepare job descriptions for open positions, and post open jobs via nbcunicareers.com
• Partner with Staffing function to source resumes and set up interviews when needed
• Partner with Recruiters to onboard new hires, including processing new hires in HRIS system
• Partner with business administrative support to ensure physical setup is complete for all new employees including phones, workspaces and computers. Assist with space planning in the office
• Lead recruiting of temporary talent through Agile1
• Work with business clients in processing YOH setup requests for temporary employees
HR Processes
• Process workflows for SAP data changes, promotions, timekeeper actions, termination paperwork and others
• Serve as an expert user for all HR systems: SAP, Business Warehouse, Brassring, etc
• Act as the primary liaison with several HR departments including HRIS, Payroll, Timekeeper and Benefits in order to troubleshoot, manage and resolve day to day employee issues
• Coordinate the process of terminating employees through SAP and workflow forms, ensure all payments are made in a timely manner and in accordance with local legal requirements
• Prepare severance estimates, complete separation agreements & coordinate all final payroll payments
• Maintain and update all employee email distribution lists, as well as staff contact lists
• Assist in intern recruitment events, setup and recruitment. Act as an HR contact if needed for interns during their semester
• Assist in program rollouts and trainings (i.e.: performance review process, salary planning, benefits open enrollment, etc.)
• Respond to routine HR questions including, but not limited to benefits, payroll, vacation or redirect employees to appropriate contacts
• Keep apprised & updated on new regulations, company policies & procedures
• Attend & participate in training courses pertinent to Human Resources as required
Administrative
• Plan logistics for employee meetings, trainings, roundtables, including room reservations and technology set-up
• Complete I-9 verifications for all new employees as needed
• Support executive HR Leadership as necessary
QUALIFICATIONS/REQUIREMENTS
Basic Qualifications
• Minimum 1 year of HR or related experience in meeting fast paced employee based or client needs
• Minimum 1 yeas of administrative experience, working with Microsoft Excel, PowerPoint and Outlook
Eligibility Requirements
• External applicants are encouraged to submit a resume/CV through the link below to be considered
• Must be willing to work in Englewood Cliffs, NJ or New York, NY
• Must be willing to submit to a background investigation including a credit check
• Must have unrestricted work authorization to work in the United States
• Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program
DESIRED CHARACTERISTICS
• Bachelor's Degree in Human Resource Management or related field preferred
• Human Resource certification, training or professional human resource affiliations
• Experience with SAP
• Exceptional follow-through and attention to detail
• Extremely flexible, highly organized, and able to easily shift priorities
• Ability to resolve employee issues
• Ability and willingness to take on the administrative duties, heavy work flow processing
• ''Customer service'' minded professional
• Exceptional communication skills, with the professional savvy of communicating at all levels
• Possess a natural, yet professional ease at working with and relating to the needs of employees in a fast-paced, ever-changing environment