Coodinator, Human Resources- Back of House Support Functions
NBCUniversal
Universal City, CAThis was removed by the employer on 3/10/2015 7:41:00 PM PST
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Full Time Job
The Human Resources Coordinator partners with HR team members in providing support for Universal Studios Hollywood back of house client groups consisting of Finance, Marketing, Sales, Technical Services, Creative and IT. This position serves as a liaison with other HR departments including Staffing, Learning & Development, HRIS, Payroll and Benefits in order to manage and resolve issues as well as assist with HR process coordination.
•Assist in providing basic HR support to client groups in the areas of staffing, payroll, etc.
•Provide timely support to all client inquiries, working alongside HR team to ensure all issues are resolved and escalated if/when necessary (i.e. timecard corrections, SAP system questions, leave of absence, status changes, separations, all related follow-up paperwork, etc.)
•Educate and empower clients to become self-sufficient on Employee- and Manager- Self-Service and navigating through NBCU resources and SAP
•Responsible for creating a seamless on-boarding experience for all new-hires: Work with Staffing and Talent Acquisition to collect all new hire documentation, coordinate new hire set up, review I9 documentation, etc.
•Proactively manage HR systems in order to ensure data integrity. Leverage SAP for reporting and streamlining of HR processes (new hire, term, LOA, transfer). Partner with HRIS on resolving SAP issues.
•Maintain and update job descriptions for client groups.
•Generate, manage and maintain accurate organizational charts for the division, viewed by senior HR leaders
•Take direction from HR team on organization realignment planning and activities (i.e. revising org charts and processing org changes in SAP)
•Process employee separations: Complete workflow form and paperwork, coordinate exit interview and final check, collect and return Company property, etc.
•Maintain employee files (i.e. e-filing and physical files)
•Provide back-up coverage and support for the HR team and additional areas as needed
•Perform other duties as assigned
QUALIFICATIONS/REQUIREMENTS
•Bachelor's degree from a four-year college or university or equivalent work experience is required; Human Resources, Business, Communication or related field preferred
•Minimum 1 year of Human Resources experience
DESIRED CHARACTERISTICS
•Professional and personable, always exercising sound judgment
•Effectively handles sensitive and confidential matters
•Demonstrated ability to drive HR processes and to deliver high quality HR services
•Experience in both non-union and union/represented environments in retail or hospitality industry preferred
•Flexibility and adaptability in a fast-paced, constantly changing environment
•Ability to prioritize effectively, think independently and problem solve to ensure all projects are completed in an effective and timely manner
•Ability to work with others and collaborate across the organization to achieve goals
•Self-starter, motivated and proactive
•Strong organization skills, detail oriented, and ability to handle multiple tasks and assignments
•Excellent verbal and written communication
•Ideal candidate demonstrates accountability, thinks critically and demonstrates courage when presenting ideas
•SAP or HRIS experience preferred
•Highly proficient with Microsoft Office (Outlook, Excel, PowerPoint, Word)