HR Executive Assistant
NBCUniversal
Hialeah, FLThis was removed by the employer on 6/3/2015 3:41:00 PM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Human Resources Category
Search for HR Executive Assistant jobs in Hialeah-FL
Search all HR Executive Assistant postings
Full Time Job
Role Summary
The Executive Assistant reports to the SVP Human Resources. The ideal candidate will be experienced in handling a wide range of administrative support related tasks, as well as the ability to work independently in a fast paced environment and follow-through on projects and tasks with little or no supervision.
Responsibilities
• Provide general administrative support to include correspondence, telephone coverage, preparing and maintaining charts, calendar activities, expense report preparation, travel arrangements, meeting preparation, supply ordering, shipping and organization of HR files
• Coordinate staff meetings, conferences, client meetings, assist in the organization of lunches and employee events
• Track expenses, including processing invoices, and follow-up
• Perform special projects as directed
• Determine importance of meeting requests and schedule accordingly
• Arrange travel and all accommodations including comprehensive and detailed itineraries
• Act as a liaison with all internal and external clients/departments
• Assist with internal communications with staff as well as communications with clients
• Other duties as assigned
QUALIFICATIONS/REQUIREMENTS
Qualifications
• Bachelor's degree desired
• Minimum 5 years of prior administrative experience as executive assistant, preferably in HR
Eligibility Requirements
• Interested candidates must submit a resume/CV through the link below to be considered (note job #: 19975BR)
• Must be willing to submit to a background investigation
• Must have unrestricted work authorization to work in the United States
• Must be 18 years or older
• Must have a valid driver's license
• Must have ability to work flexible hours including weekends and evenings
• Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program
• Must be ''on call'' 24 hours a day / 7 days a week
• Must be available to work (whenever necessary for show production) early mornings, evenings, holidays, weekends, and natural disaster emergencies
• Must be willing to travel, as needed and on weekends, with short notice
• Ability to work regular hours
DESIRED CHARACTERISTICS
• Fluent in English and Spanish
• Preferred prior experience with HR processes, staffing, headcount, legal documents, etc.
• Expert knowledge of Microsoft Office: Word, Excel, PowerPoint, Outlook required
• Ability to prioritize, manage multiple projects simultaneously, deal with deadline pressure and follow-through on issues on a timely manner
• Experience scheduling travel arrangements
• Ability to prepare, review and summarize miscellaneous reports / documents / presentations
• Experience with working with Executives, exposure to sensitive information requiring tact and diplomacy
• Ability to maintain a high level of confidentiality
• Proven organizational skills, self-starter with strong decision making ability
• Effective time management skills and detail orientation
• Expert level of written and communication skills
• Able to work occasional overtime
• Prior experience in an Entertainment/Media Company preferred