HR Coordinator Brand Development/Home Entertainment
NBC Universal
Universal City, CAThis was removed by the employer on 8/11/2017 11:41:00 PM PST
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Full Time Job
Responsibilities The HR Coordinator will incorporate a broad range of generalist support functions to the assigned client base within the Universal Film Entertainment Group – Universal Brand Development and Universal Pictures Home Entertainment (UPHE). This position will be responsible for supporting the HR teams for Brand Development and UPHE with HR administration, employee engagement activities, and project work. This position is also responsible for interfacing & problem solving with a number of business partners including: Talent Acquisition, Finance, Labor Relations, Benefits, Payroll, Compensation, HR Operations and Corporate HR. This role will have a duel report into the Brand Development and UPHE HR teams.
Responsibilities
• Process all HR transactions for Home Entertainment & Brand Development employee client base. Act as a back-up for other Universal Film Entertainment Group HR Coordinators
• Communicate and liaise with HR Specialist teams (Benefits, Compensation, Payroll, Talent Acquisition) to provide full service support to client base
• Coordinate with all processing, administration and follow up of all required employee actions
• Provide timely support to all client inquiries, working alongside HR team to ensure all issues are resolved and escalated if/when necessary (i.e. time off tracking, timecard corrections, SAP system questions, leave of absence, status changes, separations, etc.)
• Prepare job requisitions for open positions and partner with Talent Acquisition team throughout recruitment cycle
• Responsible for creating a seamless on-boarding experience for all new-hires: Work with Talent Acquisition to collect all new hire documentation, coordinate new hire set up, review I9 documentation, etc.
• Generate, manage and maintain accurate organizational charts for the Brand Development & UPHE
• Maintain and set up employee files, both physical and digital
• Proactively manage HR systems in order to ensure data integrity and leverage SAP for reporting and streamlining of HR processes (i.e. new hire, termination, leave of absence, transfer)
• Maintain and track all Headcount related movement for Brand Development & UPHE, reporting monthly to appropriate Finance teams
• Special projects and other duties as assigned
Recruiting & Onboarding:
• Prepare job descriptions for open positions, and post open jobs through appropriate process
• Facilitate new hire onboarding process including generating offer letters, processing background checks, processing in SAP, and I-9 verification
• Partner with hiring manager to ensure a smooth new hire experience
• Lead recruiting of temporary talent by working with business clients in processing requests for temporary employees, where applicable
HR Processes:
• Process HRIS transactions (e.g., hires, personal data changes, promotions, terminations)
• Serve as primary user for all HR systems: SAP, BrassRing, TimeKeeper, etc.
• Run reports which may include headcount, attrition, feedback and recognition metrics, and diversity data
• Liaise with business partners including Payroll, Benefits, Talent Acquisition, Compensation, HR Operations, HRConnection and Finance in order to field questions and resolve day to day employee issues
• Participate in various HR projects and initiatives including performance feedback, corporate HR initiatives, and succession and compensation planning
Administrative:
• Create, update and maintain organizational charts to stay current
• Plan logistics for employee meetings, trainings, etc., including room reservations and technology set-up
• Provide administrative HR support, including preparing presentations, generating monthly and ad hoc reports, providing data for employee communications, maintaining the employee data in internal apps/intranet, and other projects as needed Qualifications/Requirements Basic Qualifications
• Bachelor's degree, preferably in Human Resources or related field of study
• Minimum 2 years of HR or related experience in meeting fast paced employee based, client or customer needs
• Minimum 1 year of administrative experience, working with Microsoft Excel, PowerPoint and Outlook
Eligibility Requirements
• Interested candidate must submit a resume/CV through the link below to be considered (note job #: 34797BR)
• Must be willing to work in Universal City, CA
• Must have unrestricted work authorization to work in the United States Desired Characteristics
• Human Resource certification, training or professional human resource affiliations
• SAP and Microsoft Visio experience
• Exceptional follow-through and attention to detail
• Extremely flexible, highly organized, and able to easily shift priorities
• Ability to proactively resolve employee issues
• Ability and willingness to take on administrative duties; heavy work flow processing
• Possess a natural, yet professional ease at working with and relating to the needs of employees in a fast-paced, ever-changing environment
• ''Customer service'' minded professional
• Ability to prioritize effectively, think independently and problem solve to ensure all projects are completed in an effective and timely manner
• Possess strong work ethic; self-motivated with a desire to take initiative and look for ways to improve processes and create efficiencies
• Creative problem solver
• Self-starter with a high degree of accountability
• Exceptional communication skills, with the professional savvy of communicating at all levels
• Ability to maintain strict confidentiality and adheres to high standard of professional conduct
• Interest in entertainment and/or packaged goods industries