Executive Assistant

This is a Full Time Job

MundoFox Broadcasting LLC is looking for an Executive Assistant. Under regular supervision, this position is responsible for providing administrative support to the Senior Vice President of News. Duties include reading and routing mail; composing letters and memos from dictation, verbal directions and knowledge of company policies and procedures; answering phone and properly routing calls and messages to department; scheduling appointments; maintaining calendars; managing production schedules; setting up conference calls; booking travel for production personnel; and interacting with producers and directors.

• Maintains the live event production calendar. Maintains inventory of office supplies.
• Assists executive in some administrative details, usually of a confidential nature
• Answers phones and gives information to callers or routes call to appropriate official, and places outgoing calls
• Schedules appointments and arranges all travel for executive and staff. Organizes company events, meetings and conference calls
• Interacts with regional producers, directors and talent to set up conference calls, answer questions and assist with production issues
• Creates and updates calendars and production books.

• Knowledge of Microsoft Office Applications, including Outlook, Word, PowerPoint and Excel is required
• Good organizational and project management skills are required. A pleasant and professional telephone and personal demeanor is necessary
o Bilingual English/Spanish