Receptionist/Facilities Assistant
Miramax
Santa Monica, CAThis was removed by the employer on 8/10/2017 6:09:00 PM PST
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Full Time Job
Receptionist/Facilities Assistant (Temp To Perm)
Summary
The Receptionist is the first impression of Miramax and requires a polished business manner with exceptional telephone skills and appropriate business attire. Under direct supervision of the SVP, the Receptionist will provide all visitors with a comfortable greeting upon arrival. Maintain decorum and a high degree of quality communication between the various parties concerned. The Facilities Assistant role will also be responsible for maintaining the supply room and kitchen.
Responsibilities
• Greet visitors and notify appropriate party of their arrival. Upon departure, provide appropriate parking validation and monitor the inventory and replenishment
• Answer telephone, screen and direct calls to the appropriate person and/or department
• Responsible for activating and deactivating employees building and parking cards along with the list of
• Handle complaints and requests in a professional and calm manner and make appropriate recommendations
• Responsible for all supply orders which include office supplies, coffee/beverage service, purchasing fresh produce/beverages from local super market, weekly catered Friday Lunches etc.
• Manage the kitchen, copy room and reception area to ensure rooms are tidy and stocked with supplies
• Manage conference room bookings and follow-up with appropriate parties reminding them of appointments
• Team player who performs tasks such as light incidental cleaning (i.e. as after meetings), serving food and beverages, etc. as needed
• Maintain relations with building management and vendors/suppliers
• Sort and deliver mail daily. Handle outgoing mail and overnight deliveries. Manages Pitney Bowes postage machine and postage as well as postage petty cash
• Accepts and signs for all packages and notifies appropriate person of delivery
• Arrange courier service as necessary
• Provide support to the SVP and HR Department
Requirements
• Minimum 1 year related experience and Bachelor’s degree preferred
• Must be able to lift up to 15-20 lbs.
• Ability to handle multiple tasks in a fast paced environment
• Excellent oral and written communication skills are crucial, including phone etiquette
• Ability to interact effectively at all levels internally and externally
• Excellent organizational skills, follow up and follow through skills
• Ability to be an effective team member and follows directions
• Be a self-starter on assigned projects
• Proficient skill set in Microsoft Office Suite (Excel, Word and Outlook) and must be internet savvy
• Entertainment experience preferred but not required