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Office Support/Administrative Assistant
Media Services
Los Angeles, CA
Uh oh, this posting was removed on 8/31/2015 9:07:00 AM PST
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Media Services is a leading payroll and production resource for the entertainment industry, exceeding clients' expectations for over 35 years. Clients range from feature film and TV producers to commercial and music video production houses, along with web series developers, corporate media departments and live event organizers.
Media Services also offers expert in-house and on-location production accounting, as well as the most highly regarded residuals talent forecasting and payment system in the industry. The company's Showbiz Software line is known for its flagship Showbiz Timecards program, Showbiz Budgeting, Showbiz Labor Guide and Showbiz Cash Flows.
Very fast paced Entertainment Payroll Company seeks candidates for a full-time Office Support position to assist with management of the front desk and reception area and to facilitate the pickup and delivery of payroll checks. Candidates must possess strong customer service skills, as well as excellent attention to detail and willingness to work as part of a team. Entertainment industry experience is preferred.
Position Summary: The primary responsibilities of the Office Support position is to oversee the front desk reception, answer calls; greet guests, clients, and vendors, manage and oversee mail service, and provide record keeping functions to support the business. In addition, the Office Support position is responsible for organizing and distributing payroll checks for delivery and pickup by clients.
Essential Job Functions:
1. Greets all incoming visitors and personnel in a welcoming and professional manner.
2. Opens the front desk area and ensures the reception area and front desk is neat and organized.
3. Answers calls to main office and transfers callers to appropriate extensions.
4. Coordinates and fulfills client supplies requests via email system.
5. Records payments and incoming payroll in a timely and accurate manner.
6. Manages incoming packages and deliveries.
7. Facilitates and manages Fed EX shipping.
8. Serves as backup for the Check Desk as necessary.
9. Prepares and manages front office documents as needed.
10. Serves as a resource to clients regarding basic tax questions, complaints, or client inquires.
11. Provides excellent customer service to clients.
12. Verifies invoice errors and discrepancies when necessary.
13. Addresses client questions or concerns in a timely manner and communicates concerns to management.
14. Monitors corporate supplies.
15. Maintains front desk files and ensures that the front desk is clean and organized.
Essential Job Requirements:
1. Strong knowledge of switchboard operations.
2. Exceptional customer and client service skills.
3. Ability to manage multiple projects simultaneously and prioritize time sensitive client deadlines.
4. Basic computer skills and working knowledge of common office programs.
5. Ability to work overtime if necessary.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for Office Support/Administrative Assistant jobs in Los Angeles-CA
Media Services is a leading payroll and production resource for the entertainment industry, exceeding clients' expectations for over 35 years. Clients range from feature film and TV producers to commercial and music video production houses, along with web series developers, corporate media departments and live event organizers.
Media Services also offers expert in-house and on-location production accounting, as well as the most highly regarded residuals talent forecasting and payment system in the industry. The company's Showbiz Software line is known for its flagship Showbiz Timecards program, Showbiz Budgeting, Showbiz Labor Guide and Showbiz Cash Flows.
Very fast paced Entertainment Payroll Company seeks candidates for a full-time Office Support position to assist with management of the front desk and reception area and to facilitate the pickup and delivery of payroll checks. Candidates must possess strong customer service skills, as well as excellent attention to detail and willingness to work as part of a team. Entertainment industry experience is preferred.
Position Summary: The primary responsibilities of the Office Support position is to oversee the front desk reception, answer calls; greet guests, clients, and vendors, manage and oversee mail service, and provide record keeping functions to support the business. In addition, the Office Support position is responsible for organizing and distributing payroll checks for delivery and pickup by clients.
Essential Job Functions:
1. Greets all incoming visitors and personnel in a welcoming and professional manner.
2. Opens the front desk area and ensures the reception area and front desk is neat and organized.
3. Answers calls to main office and transfers callers to appropriate extensions.
4. Coordinates and fulfills client supplies requests via email system.
5. Records payments and incoming payroll in a timely and accurate manner.
6. Manages incoming packages and deliveries.
7. Facilitates and manages Fed EX shipping.
8. Serves as backup for the Check Desk as necessary.
9. Prepares and manages front office documents as needed.
10. Serves as a resource to clients regarding basic tax questions, complaints, or client inquires.
11. Provides excellent customer service to clients.
12. Verifies invoice errors and discrepancies when necessary.
13. Addresses client questions or concerns in a timely manner and communicates concerns to management.
14. Monitors corporate supplies.
15. Maintains front desk files and ensures that the front desk is clean and organized.
Essential Job Requirements:
1. Strong knowledge of switchboard operations.
2. Exceptional customer and client service skills.
3. Ability to manage multiple projects simultaneously and prioritize time sensitive client deadlines.
4. Basic computer skills and working knowledge of common office programs.
5. Ability to work overtime if necessary.
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