Executive Assistant
Magical Elves, Inc
Hollywood, CAThis was removed by the employer on 9/2/2014 1:16:00 PM PST
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Full Time Job
Magical Elves, Inc. is an Emmy award winning production company based in Hollywood.
We are excited to meet qualified candidates interested in working on one of the toughest and most challenging executive assistant desks in our office. Our SVP of Current Programming and SVP of Productions and Operations have fast paced work days and we are looking for a sharp assistant to manage their time. Candidates MUST have assistant experience with high-level executives. Please highlight this experience and include them with your references.
This position works directly with our executive team and their assistants. It is a great opportunity to learn and ultimately transition into reality production. We pride ourselves on retaining employees for a long time, even as their roles grow and change.
Schedule may change based on SVP needs, but is typically 9am-7pm, M-F, with occasional weekend availability needed.
Qualities and skills necessary for the position are:
• Strong ability to multitask for two SVPs with different schedules and needs
• Comfortable with fielding and rolling calls, managing calendars, setting up meetings, etc
• Coordinate ever-changing travel arrangements (airfare, car service, hotels, etc)
• Proficient with Microsoft Outlook, Excel, Word
• Manage extensive file system for 15+ shows within company
• Manage 10 production calendars, updating execs with constant changes
• Complete tasks and follow up with minimal direction
• Track on-going employment and candidate records for all productions
• Experience with confidential and sensitive information