Office / Showroom Manager
MML PR
Santa Monica, CAThis was removed by the employer on 5/1/2017 12:07:00 PM PST
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Full Time Job
Boutique beauty, fashion and lifestyle public relations firm in Santa Monica, CA seeks extremely organized and detail-oriented office/showroom manager to ensure that daily activities run smoothly. The ideal candidate is very resourceful, calm under pressure, and able to anticipate all office needs. This person is also creative and would enjoy and be capable of putting together gorgeous packages and gift bags for client send-outs to top editors and celebrities. Interest in public relations/fashion and beauty is a must!
Location: Santa Monica, CA
Hours: 9:00am to 6:00pm (Monday - Friday)
Duties include (but not limited to):
1. Maintaining stock and keeping inventories of client products
• Organizing showroom and keeping it clean
• Receive /unpack all shipments and make the team aware
• Staying up-to-date and having knowledge of all new client products
2. Updating and circulating all internal documents:
• Client contact information
• Administrative information
3. Maintaining all office accounts & equipment:
• Minolta Printer
• Office phones
• Arranging for maintenance when malfunction occurs
4. Coordinating with accounting weekly receipts and expenses
• Organize receipts in appropriate financials folder
5. Anticipating needs and ordering office supplies:
• Amazon / Staples/UPS/Uline supplies
6. Business cards & miscellaneous mml pr branded supplies
7. Assisting President/Founder with tasks:
• Making reservations, booking appointments and travel
• Maintaining contacts database
• Messengering/shipping gifts
• Organizing and hosting client meetings/new business meetings
• Coordinating birthday presents/birthday celebrations
• Helping to manage client special projects
8. Coordinate product mailings
• Costing out, conceptualizing, and executing all client mailing
• Source and order materials within mailing budgets
• Obtain address and create all labels for packages
• Put mailings together and send out via messenger/ UPS
• Liaise with NY office Showroom Manager to execute client mailings on the East Coast
9. Messengering/shipping daily product sample requests
10. Coordinating and tracking shipments
11. Purchasing magazines & assisting with servicing weekly press hits/ clip reports
12. Booking car services for clients
13. Assisting with client events
14. Interns
• Posting internships to local college websites
• Interviewing & hiring interns
• Managing/delegating tasks to interns
Job Qualifications
• Bachelor's degree and 1-2 years relevant administrative experience
• Extremely organized and detail-oriented
• Excellent verbal and written communication skills
• Resourceful and proactive problem-solver
• Able to handle multi-faceted projects with strong follow through
• Able to prioritize accordingly when faced when multiple tasks at once
• Possess a professional attitude with good phone etiquette
• Must be proficient in computer applications including, Word, Excel, Outlook and PowerPoint
• Cision experience preferred.
Please email your resume.