Executive Asst. to the President
M3/Relativity
New York, NYThis was removed by the employer on 9/15/2014 8:25:00 PM PST
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Full Time Job
M3/Relativity seeks a highly motivated and proactive full time Executive Assistant to support the office of the President. This position, based in mid-town New York City, requires an ability to interact with staff at all levels in a fast-paced environment, under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. M3/Relativity is a NYC-based fashion agency business division of Relativity Media, a next generation Beverly Hills-based film and television studio, with synergistic businesses across sports, music, digital, and brand marketing.
Key Responsibilities:
• Successful candidate will perform administrative and support activities for a busy office, including, but not limited to:
o Rolling heavy calls and maintaining corresponding phone logs; must be familiar and comfortable with high call volume.
o Coordinating an often-changing executive schedule & calendar for internal/external meetings & conference calls.
o Managing both domestic & international travel arrangements, including flights, accommodations, transportation, and meetings/events.
o Maintaining travel & expense reports and corresponding databases.
o Prioritizing & managing multiple projects simultaneously, & follow-through on issues in a timely and efficient manner.
o Managing the invoices and general ledger tracking, booking reports, working with the Accounting department to track & reconcile payments.
o Projects will include various types of Client presentations, analysis (in Excel), reviewing term sheets and agreements, conducting research and due diligence, creating pitch books and financial models
o Other various administrative projects and tasks, as necessary.
Required Skills/Qualifications:
• Bachelor's degree in Business Management or fashion-related field required.
• 1-2 years previous agency, or other media/entertainment/talent management firm related experience is required, preferably supporting President and/or C-level executives.
• Strong knowledge of major fashion and entertainment industry talent, executives, agencies, dynamics, and firms is strongly preferred.
• Must possess exceptional verbal, written and interpersonal communication skills, marked by a high level of professionalism, diplomacy, discretion, composure, and poise.
• Must possess demonstrated ability to take direction, pay attention to detail, be proactive and resourceful, self-driven, and prioritize tasks.
• Prior experience and proven methodologies for understanding and anticipating Executive's needs to optimize efficiency, organize work, and quickly course-correct, if challenges are presented.
• Ability to exercise sound judgment while managing competing & demanding priorities.
• Proficiency in Windows operating system and MS Office (Outlook, Word, Excel, PowerPoint).
o Familiarity with troubleshooting issues with portable devices, such as phones and tablets, is a plus.
o Knowledge of technology, phones, internet, etc.
About Relativity:
We are creative, innovative, nimble, empowering, risk-taking, visionary, smart, groundbreaking, inclusive and inviting-and we hire the talent to match!
Relativity is a next-generation global media company engaged in multiple aspects of content production and distribution, including movies, television, fashion, sports, digital and music. More than just a collection of entertainment-related businesses, Relativity is a content engine with the ability to leverage each of these business units, independently and together, to create content across all mediums, giving hundreds of millions of users worldwide what they want, when they want it.
Relativity Studios, the company's largest division, has produced, distributed or structured financing for more than 200 motion pictures, generating more than $17 billion in worldwide box-office revenue and earning 60 Oscar nominations. Relativity's films include Oculus, Safe Haven, Act of Valor, Immortals, Limitless, and The Fighter. Upcoming releases include Earth to Echo and author Nicholas Sparks' The Best of Me.
Relativity offers a great working environment, competitive salaries commensurate with experience, and a comprehensive benefits package.