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Special Events Coordinator
Los Angeles Philharmonic Association
Los Angeles, CA
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The Los Angeles Philharmonic Association is currently seeking a:
Special Events Coordinator
Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl. The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century.
Position Summary:
This position is responsible for day to day administrative tasks to support the Special Events team in the implementation of 30+ cultivation and fundraising events. The coordinator will also support the Special Events team in the production of the winter and summer galas at the Walt Disney Concert Hall and Hollywood Bowl respectively.
Position Elements:
• Support Special Event managers
• Update internal master calendar with events
• Update production timeline with completed and pending tasks
• Coordinate Development department audience rehearsals, artist salons and meet the musician events
• Book appropriate meeting venues and contract for catering services
• Daily processing of event financials including revenue and expenses
• Maintain event budgets
• Review and edit donor acknowledgement letters
• Schedule volunteers for large event projects
• Pull data extractions from database for use in event solicitations and invitations
• Format, merge and print mailing list and/or labels for event invitation projects
• Respond to emails and calls from the Special Events phone line and email
• Assist with follow up calls to patrons
• Update donor records with event and RSVP information
• Create, organize and maintain special event photo files and supplies
• Attend events as needed to provide support
• Assist in the coordination of sponsorship fulfillment
• Assist in the coordination of four Board Meetings and ancillary board events
Position Requirements:
• B.A. required, a background in the arts preferred
• Minimum of three years experience in fundraising special events preferably within the non-profit arts sector
• Polished personal presentation and comfortable interacting with all members of an organization, including Executives, VIP Donors, Artists, LAPA and Music Center staff, caterers and vendors
• Excellent overall business-level communication and writing skills
• Detail-oriented with demonstrated ability to multi-task and bring time sensitive projects to completion
• Strong business-level computer skills including knowledge of Microsoft Word, Excel and donor databases such as Raiser's Edge or Tessitura
• Must be team player who enjoys collaboration, yet possesses an ability to lead when necessary
An Equal Opportunity Employer
It is the policy of the Los Angeles Philharmonic Association to provide all persons with equal employment opportunities without regard to race, color, religion, sex, national origin, disability, age, veteran or marital status or any other characteristic protected by federal, state, or local law.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Marketing Category
Search for Special Events Coordinator jobs in Los Angeles-CA
The Los Angeles Philharmonic Association is currently seeking a:
Special Events Coordinator
Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl. The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century.
Position Summary:
This position is responsible for day to day administrative tasks to support the Special Events team in the implementation of 30+ cultivation and fundraising events. The coordinator will also support the Special Events team in the production of the winter and summer galas at the Walt Disney Concert Hall and Hollywood Bowl respectively.
Position Elements:
• Support Special Event managers
• Update internal master calendar with events
• Update production timeline with completed and pending tasks
• Coordinate Development department audience rehearsals, artist salons and meet the musician events
• Book appropriate meeting venues and contract for catering services
• Daily processing of event financials including revenue and expenses
• Maintain event budgets
• Review and edit donor acknowledgement letters
• Schedule volunteers for large event projects
• Pull data extractions from database for use in event solicitations and invitations
• Format, merge and print mailing list and/or labels for event invitation projects
• Respond to emails and calls from the Special Events phone line and email
• Assist with follow up calls to patrons
• Update donor records with event and RSVP information
• Create, organize and maintain special event photo files and supplies
• Attend events as needed to provide support
• Assist in the coordination of sponsorship fulfillment
• Assist in the coordination of four Board Meetings and ancillary board events
Position Requirements:
• B.A. required, a background in the arts preferred
• Minimum of three years experience in fundraising special events preferably within the non-profit arts sector
• Polished personal presentation and comfortable interacting with all members of an organization, including Executives, VIP Donors, Artists, LAPA and Music Center staff, caterers and vendors
• Excellent overall business-level communication and writing skills
• Detail-oriented with demonstrated ability to multi-task and bring time sensitive projects to completion
• Strong business-level computer skills including knowledge of Microsoft Word, Excel and donor databases such as Raiser's Edge or Tessitura
• Must be team player who enjoys collaboration, yet possesses an ability to lead when necessary
An Equal Opportunity Employer
It is the policy of the Los Angeles Philharmonic Association to provide all persons with equal employment opportunities without regard to race, color, religion, sex, national origin, disability, age, veteran or marital status or any other characteristic protected by federal, state, or local law.
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