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Executive Assistant
Little Empire Music
Hollywood, CA
Uh oh, this posting was removed on 4/27/2015 9:06:00 AM PST
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Executive Assistant position is highly visible and is in regular contact with internal and external senior executives. Applicants should have minimum 2 years experience working in the music industry at a management company or agency.
Responsibilities include but are not limited to:
• Serve as first point of contact for the Executive
Maintain up-to-date awareness of the Executive's obligations in order to proactively assist and/or anticipate needs
• Answer all incoming calls for executive; take and log messages as needed; ensure that messages are accurate and delivered in a timely fashion
• Maintain appointment schedule; planning, updates, and notifications as necessary
• Arrange all travel plans, including car services and occasional coordination of group travel
• Manage incoming mail and complete correspondence
• Process expense reports, ensuring compliance with company policy
• Process invoices for payment; resolve payment issues
• Create and maintain effective filing system
• Maintain database of Executive contacts
• Ensure departmental resources are aligned to achieve quality, efficiency, and timeliness of results in alignment with vision and goals of LEM
• Schedule appointments, conference calls and meetings
• Compose letters, memorandums, presentation materials, etc from verbal direction or from knowledge of organization policy and procedures in an accurate and efficient fashion
• Set up and maintain files that may contain confidential information
• Performs other related duties as assigned, including some personal requests
• Assist with artist itineraries and show advances
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Music Category
Search for Executive Assistant jobs in Hollywood-CA
Executive Assistant position is highly visible and is in regular contact with internal and external senior executives. Applicants should have minimum 2 years experience working in the music industry at a management company or agency.
Responsibilities include but are not limited to:
• Serve as first point of contact for the Executive
Maintain up-to-date awareness of the Executive's obligations in order to proactively assist and/or anticipate needs
• Answer all incoming calls for executive; take and log messages as needed; ensure that messages are accurate and delivered in a timely fashion
• Maintain appointment schedule; planning, updates, and notifications as necessary
• Arrange all travel plans, including car services and occasional coordination of group travel
• Manage incoming mail and complete correspondence
• Process expense reports, ensuring compliance with company policy
• Process invoices for payment; resolve payment issues
• Create and maintain effective filing system
• Maintain database of Executive contacts
• Ensure departmental resources are aligned to achieve quality, efficiency, and timeliness of results in alignment with vision and goals of LEM
• Schedule appointments, conference calls and meetings
• Compose letters, memorandums, presentation materials, etc from verbal direction or from knowledge of organization policy and procedures in an accurate and efficient fashion
• Set up and maintain files that may contain confidential information
• Performs other related duties as assigned, including some personal requests
• Assist with artist itineraries and show advances
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