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Executive Assistant
Jingle Punks Music
Santa Monica, CA
Uh oh, this posting was removed on 7/31/2017 9:06:00 AM PST
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Position Scope:
Located in Santa Monica, the Executive/Personal Assistant supports the activities of the President including external and internal communication (including email, calendar, and access management) to effectively maximize the President's time and productivity.
Utilizing an entrepreneurial, anticipatory and collaborative approach, this individual will recognize and understand complex business priorities across the organization and be able to identify priority/pressing issues for immediate action by the President. The Executive/Personal Assistant also plays a major role in assisting the President deliver on project management assignments and overall planning for the organization
Profile:
• Possess a proven ability to manage calendar, travel, workload, and budgets using continuous improvement best practices
• Able to interact in a professional and confident manner in all networking situations
• Utilize ability to provide meaningful management information (gather, analyze, synthesize, anticipate issues, and communicate) to
support executive decision-making
• Provide timely delivery of quality with a consistent ability to align short-term results with long-term strategic goals
• Have a broad understanding of business/financial concepts
• Experienced with expense control/reporting
• Demonstrate exceptional interpersonal skills to work co-operatively and effectively with the team and all stakeholders at all levels inside and outside of the company
• Setup, moderate and prepare meetings, audio/video conferences
• Be tech-savvy - quick to adapt and learn new technology
• Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
• Be an expert in document management and internet research
• Show ability to effectively work independently and as part of a team
• Effectively manage the workspace (i.e. keeps a clean and organized office, appropriately handle all paperwork, maintain control over the
physical environment, etc.)
• Possess proven Project Management experience
• Be diplomatic, friendly and professional
• Possess a strategic view of how their role affects the company business
• Inherently understands what's important and urgent
• Be a critical and strategic thinker
• Return calls and execute emails on President's behalf
• Assist in the planning and execution of corporate marketing events as required
• Able to work a flexible schedule and be available as per needs of business
• Other ad hoc projects as required
Qualifications, Experience and Skills:
• Undergraduate degree/college diploma or equivalent and experience as an Executive, Administrative, or Personal Assistant
• Proficient skills in Microsoft office suite (Outlook, Word, Excel, PowerPoint, Project, etc.).
• Ability to anticipate day to day needs and concerns in order to best maximize time efficiency/capacity of the President
• Innovative (willing to learn new skills, apply new approaches, devise solutions, improve processes, inefficiency identification)
• Able to work independently as appropriate
• Analytical skills and a broad understanding of the business to effectively interpret needs
• Effective and Professional service and communication skills
• Able to interact effectively with internal and external personnel at all levels
• Can manage up and partner with executive team
• Team oriented (e.g. ability to work with other administrative professionals collaboratively)
• Able to effectively multi-task
• Able to conduct some travel with valid passport
• Ability to identify and resolve conflict quickly and proactively
Behavioural Identifiers:
• Anticipative
• Problem-solver
• Flexible/adaptable
• Deadline and detail oriented
• Sound judgment
• Decisive
• Positive and conciliatory team member
• Proactive and anticipative
• Lifelong learner
• Strategic thinker
• Highly organized
• Energetic
• Sees challenges as opportunities
• Respectful
• Ability to remain calm under pressure
• Discrete and confidential
• Action-oriented
• Resourceful
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Music Category
Search for Executive Assistant jobs in Santa Monica-CA
Position Scope:
Located in Santa Monica, the Executive/Personal Assistant supports the activities of the President including external and internal communication (including email, calendar, and access management) to effectively maximize the President's time and productivity.
Utilizing an entrepreneurial, anticipatory and collaborative approach, this individual will recognize and understand complex business priorities across the organization and be able to identify priority/pressing issues for immediate action by the President. The Executive/Personal Assistant also plays a major role in assisting the President deliver on project management assignments and overall planning for the organization
Profile:
• Possess a proven ability to manage calendar, travel, workload, and budgets using continuous improvement best practices
• Able to interact in a professional and confident manner in all networking situations
• Utilize ability to provide meaningful management information (gather, analyze, synthesize, anticipate issues, and communicate) to
support executive decision-making
• Provide timely delivery of quality with a consistent ability to align short-term results with long-term strategic goals
• Have a broad understanding of business/financial concepts
• Experienced with expense control/reporting
• Demonstrate exceptional interpersonal skills to work co-operatively and effectively with the team and all stakeholders at all levels inside and outside of the company
• Setup, moderate and prepare meetings, audio/video conferences
• Be tech-savvy - quick to adapt and learn new technology
• Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
• Be an expert in document management and internet research
• Show ability to effectively work independently and as part of a team
• Effectively manage the workspace (i.e. keeps a clean and organized office, appropriately handle all paperwork, maintain control over the
physical environment, etc.)
• Possess proven Project Management experience
• Be diplomatic, friendly and professional
• Possess a strategic view of how their role affects the company business
• Inherently understands what's important and urgent
• Be a critical and strategic thinker
• Return calls and execute emails on President's behalf
• Assist in the planning and execution of corporate marketing events as required
• Able to work a flexible schedule and be available as per needs of business
• Other ad hoc projects as required
Qualifications, Experience and Skills:
• Undergraduate degree/college diploma or equivalent and experience as an Executive, Administrative, or Personal Assistant
• Proficient skills in Microsoft office suite (Outlook, Word, Excel, PowerPoint, Project, etc.).
• Ability to anticipate day to day needs and concerns in order to best maximize time efficiency/capacity of the President
• Innovative (willing to learn new skills, apply new approaches, devise solutions, improve processes, inefficiency identification)
• Able to work independently as appropriate
• Analytical skills and a broad understanding of the business to effectively interpret needs
• Effective and Professional service and communication skills
• Able to interact effectively with internal and external personnel at all levels
• Can manage up and partner with executive team
• Team oriented (e.g. ability to work with other administrative professionals collaboratively)
• Able to effectively multi-task
• Able to conduct some travel with valid passport
• Ability to identify and resolve conflict quickly and proactively
Behavioural Identifiers:
• Anticipative
• Problem-solver
• Flexible/adaptable
• Deadline and detail oriented
• Sound judgment
• Decisive
• Positive and conciliatory team member
• Proactive and anticipative
• Lifelong learner
• Strategic thinker
• Highly organized
• Energetic
• Sees challenges as opportunities
• Respectful
• Ability to remain calm under pressure
• Discrete and confidential
• Action-oriented
• Resourceful
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