Administrative Assistant
Innovative Artists
Santa Monica, CAThis was removed by the employer on 8/23/2017 12:24:00 PM PST
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Full Time Job
Innovative Talent Agency is seeking a sharp, ambitious, and dynamic Administrative Assistant to the head of the Below The Line/Production Department. We are looking for someone who possesses a strong desire to learn from a reputable and prestigious team and is a positive self-starter with a passionate desire to learn about the entertainment industry.
The ideal candidate should possess superior organizational and communication skills, is detail-oriented, resourceful, has the ability to multi-task and shift priorities in response to varying demands and is interested in the administrative side of running the office with the Department Head.
Essential Duties
• Assist Agent in all aspects of running their office
• Answer phones and roll calls
• Create and update resumes and upload to website
• Track and complete all paperwork with regards to new clients, and booking of clients
• Scheduling appointments
• Correspond with clients, and producers/assistants working on films and tv
• Multi-task, manage time efficiently, and shift priorities quickly
Required Skills:
• Impeccable phone demeanor and etiquette
• Superior work ethic and exceptional business acumen
• Reliable, responsible, diligent, and punctual
• Exquisite interpersonal skills; outgoing and tenacious
• Professional in a corporate/business setting
• Extremely detail-oriented and organized; takes pride in work
• Excellent written and verbal communication skills.
• Previous experience in production, talent agency, or talent management preferred
• Tech-savvy; Proficient computer knowledge within MAC & PC
• Knowledge of IE [inEntertainment] software & Breakdown Express preferred
• Bachelor's degree required
Must be graceful under the pressure of deadlines, willing to work occasional overtime and must be comfortable as a team player with fellow assistants.