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Executive Assistant
ITV Studios America
Sherman Oaks, CA
Uh oh, this posting was removed on 6/23/2014 6:06:00 AM PST
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ITV Studios America, the U.S. based production entity of ITV Studios in the UK, and producer of successful formats such as Hell's Kitchen, Kitchen Nightmares and #RickKids of Beverly Hills, is seeking an ideal Assistant here in our Sherman Oaks office. This role will have a dual report between two senior executives and is a high profile position, which requires an individual who is highly motivated, organized, and has the ability to be flexible with ever-changing priorities.
RESPONSIBILITIES:
Maintain up-to-date awareness of the executive's obligations in order to proactively assist and/or anticipate needs
Able to work in a high pressure and dynamic environment
Read, interpret and write email correspondence
Read and give notes on submitted scripts
Maintain very demanding calendar; including appointment scheduling across multiple time zones.
Answer all incoming calls; at times sit on scheduled calls taking notes
Foresee and/or manage risk, conflicts, and problem areas
Respond to changes quickly and proactively alter priorities when necessary
Arrange all domestic and international travel plans; both business and personal
Coordinate special projects as needed
Process expense reports and audit back to corporate card statements in a timely manner
Maintain executives database of all contacts
Protect organization's value by keeping information confidential
Other duties as assigned
MINIMUM QUALIFICATIONS:
Minimum of 3 years as an executive assistant supporting high level executives (preferably within the industry)
Strong typing skills of 60 wpm; MAC proficient with solid skills in MS Word and PowerPoint
Impeccable oral and written communication skills are a must
Able to Multi-task and have excellent follow-through
Self-starter with the ability to prioritize, organize and establish administrative procedures
Ability to handle confidential information and interact with high-level executives a must
Normal hours are from 9:00am - 6:00pm and at times may be needed over weekends or late nights, limited travel
Comfortable and confident working in different time zones and with various cultures
Degree qualified or equivalent experience
Salary: Competitive salary and benefits
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for Executive Assistant jobs in Sherman Oaks-CA
ITV Studios America, the U.S. based production entity of ITV Studios in the UK, and producer of successful formats such as Hell's Kitchen, Kitchen Nightmares and #RickKids of Beverly Hills, is seeking an ideal Assistant here in our Sherman Oaks office. This role will have a dual report between two senior executives and is a high profile position, which requires an individual who is highly motivated, organized, and has the ability to be flexible with ever-changing priorities.
RESPONSIBILITIES:
Maintain up-to-date awareness of the executive's obligations in order to proactively assist and/or anticipate needs
Able to work in a high pressure and dynamic environment
Read, interpret and write email correspondence
Read and give notes on submitted scripts
Maintain very demanding calendar; including appointment scheduling across multiple time zones.
Answer all incoming calls; at times sit on scheduled calls taking notes
Foresee and/or manage risk, conflicts, and problem areas
Respond to changes quickly and proactively alter priorities when necessary
Arrange all domestic and international travel plans; both business and personal
Coordinate special projects as needed
Process expense reports and audit back to corporate card statements in a timely manner
Maintain executives database of all contacts
Protect organization's value by keeping information confidential
Other duties as assigned
MINIMUM QUALIFICATIONS:
Minimum of 3 years as an executive assistant supporting high level executives (preferably within the industry)
Strong typing skills of 60 wpm; MAC proficient with solid skills in MS Word and PowerPoint
Impeccable oral and written communication skills are a must
Able to Multi-task and have excellent follow-through
Self-starter with the ability to prioritize, organize and establish administrative procedures
Ability to handle confidential information and interact with high-level executives a must
Normal hours are from 9:00am - 6:00pm and at times may be needed over weekends or late nights, limited travel
Comfortable and confident working in different time zones and with various cultures
Degree qualified or equivalent experience
Salary: Competitive salary and benefits
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