Executive Assistant, HR and Finance
ITV America
Sherman Oaks, CAThis was removed by the employer on 5/22/2017 10:31:00 AM PST
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Full Time Job
Based in ITV's Sherman Oaks office this role will have a dual reporting to the EVP, Human Resources and the CFO. This is a high profile administrative role, which requires an individual who is motivated, very organized, independent, and has the ability to be flexible with ever-changing priorities.
KEY RESPONSIBILIITES:
• Maintain two demanding calendars; including appointment scheduling across multiple time zones
• Arrange all domestic and international travel plans for both executives who travel monthly
• Answer all incoming calls and set up conference calls with multiple attendees both internal and external
• Maintain up-to-date awareness of the executives obligations to proactively assist and anticipate needs
• Able to work in a high pressure and dynamic environment
• Respond to changes quickly and proactively alter priorities when necessary
• Coordinate special projects as needed, including conferences and/or presentations
• Process expense reports and audit back to corporate card statements in a timely manner
• Support quarterly board meetings and arrange offices for several executives when traveling to LA
• Back-up support to other executives on the floor as needed
• Other duties as assigned
MINIMUM QUALIFICATIONS:
• Minimum of 3 years as an administrative assistant supporting high level executives
• Strong typing skills; MAC proficient with solid skills in MS Word, Excel and PowerPoint
• Experience working within Human Resources and/or Finance environment preferred
• Impeccable oral and written communication skills are a must
• Able to multi-task and have excellent follow-through
• Self-starter with the ability to prioritize, organize and establish administrative procedures
• Ability to handle extremely confidential or sensitive information with the ultimate discretion
• Normal hours are from 8:30am - 6:00pm with minimal overtime
• Comfortable and confident working in different time zones and with various cultures
• Degree qualified or equivalent experience
ITV America is part of ITV Studios, the largest commercial production company in the UK and one of the biggest distributors of content in Europe. Along with its head office in London, ITV Studios has businesses around the world including New York, LA, Sydney, Stockholm, Paris, Hong Kong and Amsterdam. It is part of ITV PLC the number one commercial broadcaster in the UK. For more information on ITV America, please visit us at https://itvstudios.com/studios/itv-america