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Managerial Associate
IMG Artists
New York, NY
Uh oh, this posting was removed on 2/22/2016 9:07:00 AM PST
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IMG Artists is a global leader of performing arts management. For thirty years, the company has set the standard for excellence across the artist management, touring, dance, attractions, festivals, events and cultural consulting fields. IMGA's specialists in offices across three continents offer unparalleled international reach and depth of experience to the company's artists, clients and partners.
Overall Purpose
The purpose of this role is to manage the procedure of procuring work visas, organising transportation and accommodation, preparing itineraries and handling other miscellaneous requirements surrounding the servicing of engagements of Artists represented by IMG Artists.
Key Accountabilities
• Build and maintain good relationships with a personal list of clients, providing them with detailed itineraries for each engagement and providing a reliable service regarding all travel, accommodation and related matters.
• Liaising with orchestras and other promoters to ensure that all the details (times, venues etc.) are correct, arranging all artistic support (page turners, piano tuners, score delivery and similar), and maintaining positive day-to-day contact with the Artists.
• Working with PR or record companies to schedule and administrate interviews and appearances.
• Create program pages for artist recitals with appropriate notations and approve Presenters' final program pages.
• Recording all financial information for each engagement accurately, and processing invoices and other financial documents in conjunction with the accounts department. Producing contracts and invoices and bi-monthly income projections. Liaising with Artists and accountants regarding tax documents, statement questions and ensuring that any fees to be received directly by the Artist have been paid.
• Assess and edit all contracts and other documents pertaining to each engagement, and process them in conjunction with the Artist Manager.
• Assisting the Artist Manager in their daily work, providing administrative and secretarial support (incl. filing, minute taking) and deputising for them when necessary.
• To act as the first point of contact for enquiries from members of the public, promoters and Artists themselves.
• Producing and updating press materials for each Artist, including first drafts of updated biographies, and forwarding them to Sales Managers as required.
• Updating and maintaining certain areas of the IMG Artists website as relates to the artist list.
• Occasional weekend or evening work, either related to concert attendance or due to emergencies.
• Liaise with local and overseas travel agents, as well as resourcing best deals from internet sites.
• Provide an immigration and visa advice service to the client list, preparing applications and obtaining additional supporting information from promoters and sponsors.
• Create and monitor work permit applications, liaising with appropriate embassies/consulates to facilitate visas for engagements worldwide as needed.
• Updating and maintaining an accurate calendar for each Artist in the IMGA database, providing an accurate and detailed itinerary for every engagement and liaising with Artist Managers, Management Associates, Sales Managers, orchestras and other promoters to ensure that all details (times, venues, hotels, internal transportation, flights, paperwork) are correct.
• Maintain and regularly update Artist files.
• Authorise the purchase of travel & accommodation for clients and provide accurate information for rebilling their expenses.
• Collaborates with other colleagues in the company, working to provide excellence in service.
• Assist with ad-hoc project work and carry out any other duties relevant to the post.
The candidate
Essential Criteria
• PA or travel agency experience.
• Typing skills and computer literacy (Microsoft Word, Excel, Outlook) and ability to learn new systems.
• The ability to remain calm and efficient under pressure.
• Meticulous attention to detail.
• Practical experience of keeping methodical systems and orderly records and files and looking for opportunities to improve processes.
• Excellent organisational skills and the ability to prioritise a heavy workload.
• Ability to work on own initiative and in close collaboration with others as part of a team.
• Ability to meet agreed deadlines and consistently deliver high quality work.
• The ability to communicate clearly both in person and in writing.
• Experience in booking travel and dealing with visas and work permits.
• Ability to work with a variety of artists and artistic temperaments.
Desirable Criteria
• Languages, written and verbal, in addition to English are highly desirable.
• An interest in classical music
This is a full-time position with an excellent benefits package and a competitive salary.
Closing date for applications February 5th 2016.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Agency/Management Category
Browse the Assistant and Entry Level Category
Search for Managerial Associate jobs in New York-NY
IMG Artists is a global leader of performing arts management. For thirty years, the company has set the standard for excellence across the artist management, touring, dance, attractions, festivals, events and cultural consulting fields. IMGA's specialists in offices across three continents offer unparalleled international reach and depth of experience to the company's artists, clients and partners.
Overall Purpose
The purpose of this role is to manage the procedure of procuring work visas, organising transportation and accommodation, preparing itineraries and handling other miscellaneous requirements surrounding the servicing of engagements of Artists represented by IMG Artists.
Key Accountabilities
• Build and maintain good relationships with a personal list of clients, providing them with detailed itineraries for each engagement and providing a reliable service regarding all travel, accommodation and related matters.
• Liaising with orchestras and other promoters to ensure that all the details (times, venues etc.) are correct, arranging all artistic support (page turners, piano tuners, score delivery and similar), and maintaining positive day-to-day contact with the Artists.
• Working with PR or record companies to schedule and administrate interviews and appearances.
• Create program pages for artist recitals with appropriate notations and approve Presenters' final program pages.
• Recording all financial information for each engagement accurately, and processing invoices and other financial documents in conjunction with the accounts department. Producing contracts and invoices and bi-monthly income projections. Liaising with Artists and accountants regarding tax documents, statement questions and ensuring that any fees to be received directly by the Artist have been paid.
• Assess and edit all contracts and other documents pertaining to each engagement, and process them in conjunction with the Artist Manager.
• Assisting the Artist Manager in their daily work, providing administrative and secretarial support (incl. filing, minute taking) and deputising for them when necessary.
• To act as the first point of contact for enquiries from members of the public, promoters and Artists themselves.
• Producing and updating press materials for each Artist, including first drafts of updated biographies, and forwarding them to Sales Managers as required.
• Updating and maintaining certain areas of the IMG Artists website as relates to the artist list.
• Occasional weekend or evening work, either related to concert attendance or due to emergencies.
• Liaise with local and overseas travel agents, as well as resourcing best deals from internet sites.
• Provide an immigration and visa advice service to the client list, preparing applications and obtaining additional supporting information from promoters and sponsors.
• Create and monitor work permit applications, liaising with appropriate embassies/consulates to facilitate visas for engagements worldwide as needed.
• Updating and maintaining an accurate calendar for each Artist in the IMGA database, providing an accurate and detailed itinerary for every engagement and liaising with Artist Managers, Management Associates, Sales Managers, orchestras and other promoters to ensure that all details (times, venues, hotels, internal transportation, flights, paperwork) are correct.
• Maintain and regularly update Artist files.
• Authorise the purchase of travel & accommodation for clients and provide accurate information for rebilling their expenses.
• Collaborates with other colleagues in the company, working to provide excellence in service.
• Assist with ad-hoc project work and carry out any other duties relevant to the post.
The candidate
Essential Criteria
• PA or travel agency experience.
• Typing skills and computer literacy (Microsoft Word, Excel, Outlook) and ability to learn new systems.
• The ability to remain calm and efficient under pressure.
• Meticulous attention to detail.
• Practical experience of keeping methodical systems and orderly records and files and looking for opportunities to improve processes.
• Excellent organisational skills and the ability to prioritise a heavy workload.
• Ability to work on own initiative and in close collaboration with others as part of a team.
• Ability to meet agreed deadlines and consistently deliver high quality work.
• The ability to communicate clearly both in person and in writing.
• Experience in booking travel and dealing with visas and work permits.
• Ability to work with a variety of artists and artistic temperaments.
Desirable Criteria
• Languages, written and verbal, in addition to English are highly desirable.
• An interest in classical music
This is a full-time position with an excellent benefits package and a competitive salary.
Closing date for applications February 5th 2016.
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