Intern - Office Coordinator
Hawthorne Advertising
Los Angeles, CAThis was removed by the employer on 4/17/2017 10:45:00 AM PST
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Part Time Paid Internship
Supports Hawthorne through office management, event management and administrative assistance. Provides first impression for successful cutting edge advertising agency.
Qualifications / Requirements:
- Bachelor degree in relevant field.
- Knowledge of MS Office Suite - proficient required; expert preferred.
- Knowledge of publishing software preferred.
Responsibilities:
- Create and maintain an appealing office space including lobby and conference rooms, which are conducive for client visits and meetings.
- Plan logistics for client and /or appropriate internal meeting set ups; orders and coordinates delivery/pick up of food and refreshment items; and sets up/cleans up food, refreshment and serving items as needed before, during and after the meetings.
- Coordinates purchasing and maintaining inventories of supplies for LA office. Enters purchase orders into e-Requester.
- Assists with coordination of any office needs and landlord at Los Angeles Center Studios (i.e. parking passes, office maintenance needs, schedule office cleaning, reserve conference rooms etc).
- Assists in coordination of facility and safety-related areas and activities, including safety and disaster plans, tornado/fire drills, inclement weather communication, and building maintenance concerns.
- Checks out Hawthorne property to employees and maintains an up-to-date location list.
- Works closely with travel agent and obtains approvals for travel. Coordinates expense report approval process with accounting. Prepares expense reports for executive's approval.
- In charge of mail distribution; receives, sorts and delivers all incoming mail from U.S. Post Office.
- Assists with the Celebrations Team in organizing and facilitating company celebrations; supports positive company morale. Coordinates logistics for on-site and off-site functions.
- Complete other duties and projects as assigned based on company needs.
Hawthorne is located in Downtown Los Angeles. This is a part-time paid internship opportunity and must be enrolled in school.