Office Manager
Grandma's House Entertainment
Los Angeles, CAThis was removed by the employer on 5/31/2015 10:14:00 AM PST
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Full Time Job
Grandma's House Entertainment - Office Manager
Looking for an amazing opportunity to get into a production company from the ground floor? ''Grandma's House Entertainment'' produces scripted and reality shows for multiple networks. The company has been open for just over a year and is seeking an Office Manager who is comfortable wearing multiple hats. This position will range from finance and operations to the people part, and include getting creative to help grow the company!
The Office Manager will provide accounting and administrative support for five employees in the LA office. A successful candidate will possess a wide variety of hands-on skills and thrive in a fast-paced environment. The immediate focus will be on mastering the necessary accounting, finance, and HR functions; and be willing to take on new challenges. This position will report to and work very closely with the founders of the company.
Responsibilities
• Finance and Accounting Operations
o Manage bi-weekly payroll and interface with Paychex
o Manage and ensure timely payment of payroll taxes
o Manage the daily accounting operations of the production company including, bill pay, overseeing bank accounts, managing cash flow and allocating funding between projects
o Pay all recurring bills and prepare checks for non-recurring
o Reconcile QuickBooks with bank statements monthly
o Prepare monthly profit/loss statements
o Process all employee expense reports, paying the credit card company directly, imputing expenses by classification and project into QuickBooks and issuing reimbursement checks as needed to employees
• Manage relationship with accountants
o Provide all financial tax information to accountants to ensure compliance with all tax reporting requirements including, employment taxes, city taxes, State and local taxes
o Formulate and issue 1099 reports for each independent contractor that is paid more than $600 in a calendar year.
o Manage, file and pay LA City taxes directly
o Manage, file and pay all LLC taxes directly
o Provide all financial tax information to accountants to ensure compliance with all tax reporting requirements including, employment taxes, city taxes, State and local taxes
• Business Operations
o Manage all corporate insurance, including workman's comp and general liability
o Manage office supplies, stationery, and other general office
o Manage website to ensure information is up-to-date and correct
o Manage physical office needs (telephones, printers, office build-out, etc.)
o Ensure completion and retention of all legal documents
o Ensure all licenses and permits are acquired and up-to-date
• Production Operations
o Ensure company has proper legal documentation for all working and potential projects
o Coordinate and manage all aspects of workman's compensation insurance, production insurance and commercial insurance based on the individual needs of each project
o Coordinate with Show Accountant for each project to ensure proper payment of all expenses. And that all expenses are legitimate
• Human Resource Operations
o Provide all new employees with new hire paperwork
o Create and maintain employee files and employee lifecycle transactions
o Ensure company is in compliance with all federal employee practices- including OSHA, ACA and applicable state and federal employment laws
Qualifications
• 3 years of applicable service experience with emphasis on accounting in a production environment
• Demonstrated ability to handle multiple requests and work in a fast paced office environment
• Must be available to work extended hours including occasional weekends and holidays
• Must be able to lift up to 50 lbs.
Incredible office loft space located on Wilshire, overlooking LACMA.
Snacks provided, no benefits, amazing office culture, work with great people!
Local applicants only.