Executive Assistant & Office Manager
Grace Marketing
West Hollywood, CAThis was removed by the employer on 2/10/2015 12:30:00 PM PST
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Full Time Job
Assist Managing Director of Company in all day to day responsibilities and activities. We are looking for energetic, self-motivated individuals who want to grow with us. Prior Executive Assistant is required, and experience working in the music industry is preferred.
General Job Description:
• Support Executive in all facets of their duties and responsibilities
• Coordinate heavy calendars, scheduling and expense reports
• Coordinate logistics and execution of conference calls and meetings
• Coordinate frequent U.S. and international travel
• Answer and screen a high volume of telephone calls and concierge for direct visitors
• Maintaining company schedules as they relate to vacation, company travel and daily meetings
• Liaising with the other offices to maintain effective working relations with all levels of personnel, clients and business associates
• Coordinate materials and agendas for meetings
• Prepare correspondence (memos, emails) as required
• Provide administrative and office support activities for Executive
• Maintaining and ordering office supplies and equipment
• Assist with the management of office & building vendors, technical support and upkeep
• Assist with HR as needed
• Assist with staff recruitment and development
• Attending any required brand training and other staff related meetings
• Maintain knowledge of pop culture and music happenings through the web, magazines and industry events, relationships, etc. as it relates to the position
An ideal candidate should have:
• Four year degree required
• Minimum 3 years Executive Assistant experience in Entertainment or Music industry
• Proficient in all Microsoft Office software including Outlook, Power Point, Excel and Word as well as Photoshop and Image Ready
• Possess a strong work ethic and strong organization skills
• Highly organized and enjoys creating and maintaining office systems
• Takes initiative on projects and is efficient with follow up
• Excellent communication skills (both written and verbal)
• Ability to problem solve and multi-task while working in a fast-paced environment
• Ability to coordinate multiple projects simultaneously with strict attention to detail while maintaining professionalism and meeting deadlines
• Passion for music
• Handle confidential matters appropriately and with discretion
• Works well on a team
• Genuinely passionate about office management and executive assisting