Office Administrator
Global Eagle Entertainment
Marina Del Rey, CAThis was removed by the employer on 3/30/2017 12:07:00 PM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Human Resources Category
Search for Office Administrator jobs in Marina Del Rey-CA
Search all Office Administrator postings
Full Time Job
This role will be responsible for providing office administration and management support to the LA office of GE and to provide efficient responsive administrative, organizational and logistical service. The incumbent will provide management and administration support responsible for the reception, general administration tasks, organizing events and arranging travel to support business needs and to promote a professional and effective workplace. Qualified candidates must have previous secretarial and administrative experience with demonstrated abilities to be dynamic, proactive, discretionary and flexible to work in a fast-paced environment.
More specifically, the job entails:
• Diary management and coordination using Outlook calendars
• Maintenance of the Reception Desk and opening and closing of Reception
• Manage Reception duties including answering phone calls promptly, checking the voicemail system routinely, greet visitors, obtain visitor’s name, issue visitor passes and arrange to escort the visitor to the office of the person called upon.
• Sorting, logging and distribution of incoming post
• Liaising with courier companies and arranging for outgoing shipments
• Maintain & order adequate quantities of office supplies & stationery from a reputable vendor
• Execute clerical duties which may include letters, memos, correspondence, reports, presentations and other documents as requested
• General office support
• Organise both internal & external meetings as required
• Occasionally providing secretarial support to staff members
• Arrange catering.
• Make travel & overnight accommodation arrangements for visitors, Directors & Management including assisting with Visa applications.
• Maintain the overall presentation of the office ensuring a professional image.
• Support Facilities Manager
• Lead the Office Social Committee which includes planning, scheduling and executing events for employees; budgeting for & maintaining expenses within the approved budget.
• Assist with Health & Safety requirements
• Assist with onboarding of New Hires.
• YouEarnedIt Culture Champion
Qualifications
• NVQ in Business Administration or equivalent
• Demonstrated experience in Office Coordination
• Experienced user of Microsoft office
Areas of interest and intrinsic competencies
• Multi-tasking
• Autonomous
• Proactive
• Reliable
• Interpersonal skills
• Time management
• Attention to detail
• Team player
Please note: only shortlisted candidates will be contacted.