Executive Assistant
Global Eagle Entertainment
Marina Del Rey, CAThis was removed by the employer on 5/17/2017 10:07:00 AM PST
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Full Time Job
Description
Executive Assistant | Global Eagle
Company Overview:
Global Eagle (Nasdaq:ENT) is a worldwide provider of media content, technology, and connectivity solutions to the travel industry. Through the industry's most comprehensive product and services platform, GE provides airlines with a wide range of inflight solutions.
These include Wi-Fi, movies, television, music, interactive software, as well as portable IFE solutions, content management services, e-commerce solutions and original content development. Serving over 200 airlines worldwide, GE delivers exceptional quality and value to its customers to help them achieve their passenger experience objectives. The company's headquarters are located in Los Angeles, California, with offices and teams located in North America, Asia, the Middle East, Europe, Africa, Oceania and South America.
General Description:
This position performs all necessary administrative and coordinative support functions to the Executive Vice Presidents of Content and Aviation. This position will liaise between the EVP’s direct reports and all levels of management. Calendaring, domestic and international travel arrangements, coordinating all communications to and from EVP’s meeting minutes, organizing work flow to and from the EVP's desk and preparing various meeting materials to include Excel and PowerPoint.
Our ideal candidate must be comfortable working with internationally distinguished executives and clients. The successful candidate will have demonstrated experience supporting senior level management with demanding schedules and a heavy workload. The successful candidate must be detail-oriented and highly organized, and maintain the highest level of discretion and confidentiality at all times. The ideal candidate will be fluent in either French and/or Spanish. The Executive Assistant must be extremely professional, polished and poised with impeccable character.
Key responsibilities
• Prepares effective and accurate correspondence, minutes, and reports; composes memos and reports as instructed. Transcribes from handwritten notes, types, formats and proofreads a variety of materials including minutes of meetings, etc.
• Deals discreetly with large amounts of sensitive, confidential information concerning company affairs, information contained in minutes, letters and other documents.
• Works effectively with management and clients to assure accurate and timely communication and follow-through.
• Provides a high level of support to the executive leadership team and their directs.
• Coordinates and schedules all meetings and the preparation of the agenda and other written documents.
• Processes/prepares all meeting materials accurately, in proper format and in the appropriate time frame.
• Arranges for audio-visual aids as needed for presentation.
• Reads, researches and routes correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Meets established deadlines when completing minutes, materials, special projects and daily responsibilities.
• Schedules meetings, appointments and interviews to ensure optimal utilization of the EVP’s time; continually reviews calendar and keeps EVP’s updated.
• Demonstrates good judgment in screening telephone calls for the EVP’s, processes telephone information requests courteously and accurately. Inspires confidence from callers, visitors and co-workers by remaining well-informed and prepared at all times.
• Resolves or refers calls where appropriate, taking initiative to make decisions within authorized scope of responsibility or directing decision making to the proper authority.
• Processes incoming and outgoing correspondence for EVP’s in an accurate, professional, and confidential manner.
• Provide clerical support to Senior Leadership Team as needed.
• Sort and route administration office mail.
• Schedule conference rooms for various functions.
• Produce expense reporting for ELT’s.
• Miscellaneous duties as required.
Qualifications
/ Requirements
Preferred Bachelor's Degree, 5-10 years supporting executive level management, proficient in MS Office, calendaring, travel, proficiency in online systems such as Concur and ability to liaise with executives, managers and support staff.
Conditions of Employment
All job offers are contingent upon successful completion of certain background checks which unless prohibited by applicable law may include criminal history checks, employment verification, education verification, drug screens, credit checks, DMV checks (for driving positions only).
Great People, Deserve Great Benefits
We know that we have some of the brightest and most talented people in the world, and we believe in rewarding them accordingly. If you work here, expect competitive pay, comprehensive health coverage, and opportunities to advance your career.