General PopulationLos Angeles, CA
Full Time Job
Receptionist Job Duties :
Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
Directs visitors by maintaining employee and department directories; giving instructions.
Maintains security by following procedures; monitoring logbook; issuing parking passes per company.
Maintains telecommunication system by following manufacturer's instructions for security console operation.
Maintains safe and clean reception area by complying with procedures, rules, and regulations.
Contributes to team effort by accomplishing related results as needed.
-Answering phones, taking messages, and creating call logs
-Greeting callers and visitors in a courteous and professional manner
-Managing deliveries & outgoing mail, and maintaining a messenger log
-Ordering groceries and various office supplies as needed
-Ordering staff lunches on occasion
-Maintaining a clean and organized front office area
-Purchasing reference material or in-house photo-shoot props as needed
-Coordinating parking lot rentals
-Typing up notes/briefs and other memoranda
-Coordinating with various office vendors
-Performing general administrative support for account executives
-Researching trade news and compiling a weekly digest of potential future projects
-Managing staff birthdays (stocking birthday cards and gift cards)
-Planning annual company parties, holiday dinners, etc.
-Booking travel as needed
-Previous reception/office experience (specifically answering phones)
-Strong computer skills
-Excellent communication skills
-Friendly, personable, and professional demeanor
-Highly organized and able to multitask
-Attention to detail
-Responsible, reliable, and trustworthy
-Able to maintain confidentiality of highly sensitive documents and information
-Able to work overtime on occasion
Hours are 9:30am to 6:30pm Monday through Friday, but should be flexible to work after hours on occasion.
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