Office Manager/Front Desk
General Population
Los Angeles, CAThis was removed by the employer on 2/9/2017 5:31:00 PM PST
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Full Time Job
Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries. Directs visitors by maintaining employee and department directories; giving instructions. Maintains security by following procedures; monitoring logbook; issuing parking passes per company. Maintains telecommunication system by following manufacturer's instructions for security console operation. Maintains safe and clean reception area by complying with procedures, rules and regulations. Contributes to team effort by accomplishing related results as needed.
Responsibilities include:
- Answering phones, taking messages, and creating call logs
- Greeting callers and visitors in a courteous and professional manner
- Signing for deliveries & sending outgoing mail
- Delivering mail in office; scanning/sending relevant documents to appropriate recipients
- Ordering and stocking weekly groceries and various office supplies as needed
- Maintaining a clean and organized office area
- Purchasing reference material or in-house photoshoot props as needed
- Coordinating parking lot rentals
- Typing up notes/briefs and other memoranda
- Coordinating with various office vendors
- Performing general administrative support for account executives
- Researching trade news and compiling a weekly digest of potential future projects
- Managing staff birthdays (stocking birthday cards, occasionally ordering cakes)
- Planning annual company parties, holiday dinners, etc.
- Booking travel (flights and accommodations)
- Maintaining clean and tidy common kitchen and restroom area (running dishwasher, taking out trash, stocking fridge/bathroom supplies throughout day)
- Troubleshoot issues related to day-to-day workings of office necessities (Internet, appliances, etc.)
- Act as liaison between office staff and relevant utility companies (Internet, phone, security, etc.)
- Ordering staff lunches on occasion
Requirements:
- College degree
- Previous reception/office experience (specifically answering phones)
- Strong computer skills
- Excellent communication skills
- Friendly, personable and professional demeanor
- Highly organized and able to multitask
- Impeccable attention to detail
- Responsible, reliable, and trustworthy
- Able to maintain confidentiality of highly sensitive documents and information
- Able to work overtime on occasion
Hours are 9:30AM to 6:30PM M-F but should be flexible to work overtime on occasion.