Senior Production Administrator
GSN TV
Santa Monica, CAThis was removed by the employer on 2/2/2017 3:06:00 PM PST
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Full Time Job
Position: Senior Production Administrator
Reporting to: Executive Director, Production
Location: Santa Monica, CA
GSN Santa Monica is looking for a Senior Production Administrator in our Programming Department. The Senior Production Administrator will report to the Executive Director of Production. In the event an assistant(s) is added to the department, the assistant(s) will report to the Senior Production Administrator.
Duties include but not limited to:
• Coordination of all materials and information for the production of outside production companies on a network level.
• The execution and distribution of weekly production and post-production calendars
• Creating, maintaining and distributing multiple programming calendars; must understand and confirm receipt of all applicable insurance certificates; must oversee all production show books for accuracy.
• Under the supervision of the Executive Director, the Senior Production Administrator will be responsible for the updating and distribution of the GSN Network Guidelines to all outside producers.
• Confirming Producers' receipt and understanding of all guidelines and file appropriate confirmation signature.
• Making sure all documents are filed electronically in multiple online filing systems.
• Timely confirmation of all program deliverable requirements including show masters, camera masters, etc. (as outlined in GSN Network Guidelines for Producers).
• Processing company invoices and payments and interface with the accounting department and maintain a grid of the status of all production payments.
• Producing and maintaining a chart of all GSN acceptable rates for staff, crew and equipment. Interfacing with other GSN departments and manage their production requests (Creative services, Promotion, Marketing, Ad Sales, Online, etc.).
• Tracking, documenting, and analyzing all budgets sent from producers.
• Tracking annual development and production budgets; document all ''actuals'' spent on shows on a grid.
• Overseeing GSN Run Thrus by making sure they are videotaped and documented, run smoothly and run on time.
• Distributing all call sheets and schedules received from outside productions within GSN as well as handling parking logistics and drive-ons for all executives.
• Managing all storage of sets and GSN assets upon completion of production company storage responsibility.
• Managing internal storage of documents, props, etc. This position will additionally support all production needs on a network basis as requested.
• Organizing and distributing of music cue sheets to appropriate music guilds;
• Coordinating with post production team to make sure all cuts are sent digitally and physically to Network on time
• Supervising and distributing cuts internally and burning DVDs when copies are needed. Responsible for the administration of media silo and wrap deliverables.
• Some administrative duties such as handling phone lines for SVP and Executive Director, scheduling internal and external meetings, business meals and preparing expense reports.
You must have…
• Will embody our culture of being collaborative, a self-starter, competitive, passionate, bold, distinctive, innovative, creative and able to have fun!
• Experienced and knowledgeable in the areas of production and post-production management.
• Must have proficient knowledge of all Microsoft Office applications, Power Point, Word, Excel, Calendar Creator as well as Media Silo and Sharepoint.
• Candidate must have working knowledge of budgets for non-scripted in studio and field television pilots and series; Movie Magic/EP budgeting software training a plus. Candidate must have experience with cost reports and an understanding of production crew, staff positions and rates.
• Must be a detail oriented problem solver experienced in the demands of multiple television series in production simultaneously.
• Excellent oral and written communication skills.
• Ability to multi-task effectively; Well-organized and a self-starter.
• Strong team orientation and interpersonal skills.
• Must have a working knowledge of non-linear post production practices and post production terminology.
Education Qualifications:
College Degree preferred.
Experience Qualifications:
Required Minimum: Minimum of 3 years of practical production and/or production finance experience
Network experience preferred.
The experience must include studio operations as well as field operations.