Administrative Assistant
GSN TV
Santa Monica, CAThis was removed by the employer on 4/24/2017 9:10:00 AM PST
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Full Time Job
Position: Administrative Assistant (Temporary)
Reporting to: Executive Director, Production
Location: Santa Monica, CA
GSN Santa Monica is looking for an experienced production administrative assistant to support the SVP Programming and Production and Executive Director, Production and serve as office liaison, communicating with internal GSN divisions as well as the external business community. This position is a temporary open-ended position.
You will be responsible for… (but not limited to)
•Preforming general administrative duties including answering telephones, coordinate and connect conference calls, Blue Jeans and Skype, heavy scheduling, calendar management, expense reports, copying and faxing, heavy filing, burning DVD's, shipping and receiving production assets, creating and sending video links, planning all travel arrangements for executives.
• Coordinating and prep materials for meetings, take notes in meetings when executives are unavailable.
• Programming and coordinating senior management show run thrus: coordinate and participate in office run thrus including prop procurement and parking, interact with facilities to coordinate office space and furniture needs for multiple run thrus, oversee video recordings and link distribution of run thrus, help secure and organize run thru payroll and receipts.
• Cleaning and maintaining the storage closet, update production calendar board on a bi-weekly basis, organize and maintain show production files, maintain cost report, calendar and approved budget and production binders. Update rate comparison grid, maintain office organization including printer ink and paper, organize and maintain extensive budget note files, coordinate lunch and business meetings. Import and export production documents on Media Silo and SharePoint. Conduct research for production on request.
• Coordinating set visits for guest, help build Key Note presentation for company retreats, organize incoming production resumes and development submission materials, update office phone list.
• Maintaining and managing GSN storage inventory lists. Manage re-use of set and production assets and/or plan for disposal.
• Building new production grids using Word, Excel, PowerPoint and other programs,
• Supporting production as needed.
You must have…
• Will embody our culture of being collaborative, a self-starter, competitive, passionate, bold, distinctive, innovative, creative and able to have fun!
• Will be a team player and cover for other department assistants as needed.
• Knowledge and desire to grow your career in Production.
• Excellent verbal and written communication skills.
• Strong attention to detail and the ability to organize and prioritize tasks.
• Strong multi-tasking and time management skills.
• Experience working in a fast-paced, deadline-driven environment.
• Ability to work well with others and collaborate across the organization to achieve goals.
• Proficiency in Microsoft Word, Outlook, PowerPoint and Excel.
• Well-organized and a self-starter.
• Strong team orientation and interpersonal skills.
Experience Qualifications:
Required Minimum: 1-2 years' experience assisting a high-level executive, preferably at an agency, studio or production company.
Education Qualifications:
Preferred: Currently attending college or college graduate
Game Show Network is proud to be an Equal Opportunity Employer, and provides equal employment opportunity for all persons, in all facets of employment. We encourage all individuals to apply for any open position for which they feel they are qualified.