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Assistant To President of Production/Office Coordinator
Full Picture
Los Angeles, CA
Uh oh, this posting was removed on 3/7/2016 9:06:00 AM PST
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Job Summary:
This position reports to the President of Production and is based in the Los Angeles office. At least one year experience as an Executive Assistant is required. This position is an integral part of the Production team, providing administrative support as well as participating in the creation and development of unscripted series for broadcast and cable networks. Although a smaller part of this position, this role also ensures general office maintenance.
Job Qualifications:
•At least 1 year experience assisting an upper-level executive
•Computer literacy and database aptitude a must, knowledge of Outlook, Word, PowerPoint and Excel
•Superb written, verbal, interpersonal communication skills
•Strong ability to establish and maintain successful relationships with team and clients
•Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
•Extremely organized and detail oriented with the ability to work well and maintain professionalism under pressure
•Positive attitude with the ability to be proactive, resourceful and flexible
•Experience in creating decks and treatments for broadcast, cable and digital series a plus
•The ideal candidate has a strong work ethic, is highly organized, work wells within a team and has a passion for television.
•Must be interested in fashion, beauty and lifestyle and up to date with online publications and blogs in those areas
Duties and Responsibilities:
•Proactively organize and manage schedule regarding all meetings, travel, special events and conference calls with an understanding of pre-established personal preferences.
•Professional and reliable phone coverage to screen and direct calls
•Prepare agendas, reserve and prepare facilities, and take notes during meetings and conference calls
•Conduct client requests to talent agencies for projects and television show production
•Create decks and treatments on PowerPoint and Word for television and digital show ideas
•Participate in brainstorm sessions to generate new show ideas
•Actively conduct follow-up and track progress of all projects
•Organize office operations:
Greet all guests, messengers, and clients with a bright and friendly disposition
Manage the main phone system, fielding, screening, and directing incoming calls
Schedule, arrange, and maintain conference room calendars and coordinate appointments as needed
Monitor and replace office and kitchen supplies
Act as primary contact for external office vendors
Manage incoming daily, weekly, and monthly newspapers and magazines
Maintain general aesthetic of the office, including key areas such as the front office area, supply closet, kitchen, and conference rooms
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for Assistant To President of Production/Office Coordinator jobs in Los Angeles-CA
Job Summary:
This position reports to the President of Production and is based in the Los Angeles office. At least one year experience as an Executive Assistant is required. This position is an integral part of the Production team, providing administrative support as well as participating in the creation and development of unscripted series for broadcast and cable networks. Although a smaller part of this position, this role also ensures general office maintenance.
Job Qualifications:
•At least 1 year experience assisting an upper-level executive
•Computer literacy and database aptitude a must, knowledge of Outlook, Word, PowerPoint and Excel
•Superb written, verbal, interpersonal communication skills
•Strong ability to establish and maintain successful relationships with team and clients
•Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
•Extremely organized and detail oriented with the ability to work well and maintain professionalism under pressure
•Positive attitude with the ability to be proactive, resourceful and flexible
•Experience in creating decks and treatments for broadcast, cable and digital series a plus
•The ideal candidate has a strong work ethic, is highly organized, work wells within a team and has a passion for television.
•Must be interested in fashion, beauty and lifestyle and up to date with online publications and blogs in those areas
Duties and Responsibilities:
•Proactively organize and manage schedule regarding all meetings, travel, special events and conference calls with an understanding of pre-established personal preferences.
•Professional and reliable phone coverage to screen and direct calls
•Prepare agendas, reserve and prepare facilities, and take notes during meetings and conference calls
•Conduct client requests to talent agencies for projects and television show production
•Create decks and treatments on PowerPoint and Word for television and digital show ideas
•Participate in brainstorm sessions to generate new show ideas
•Actively conduct follow-up and track progress of all projects
•Organize office operations:
Greet all guests, messengers, and clients with a bright and friendly disposition
Manage the main phone system, fielding, screening, and directing incoming calls
Schedule, arrange, and maintain conference room calendars and coordinate appointments as needed
Monitor and replace office and kitchen supplies
Act as primary contact for external office vendors
Manage incoming daily, weekly, and monthly newspapers and magazines
Maintain general aesthetic of the office, including key areas such as the front office area, supply closet, kitchen, and conference rooms
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