Senior Executive Assistant
Fox
Los Angeles, CAThis was removed by the employer on 7/6/2015 1:04:00 PM PST
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Full Time Job
Provided administrative support to the Chief Information Officer and key organizational support to all direct reports.
• Assist executives with various administrative details, some of a confidential nature.
• Assist department executive's to obtain bi-weekly management dashboard reports and status reports.
• Manage Appointment calendars (includes scheduling of all internal and external appointments) and contacts.
• Assist with PowerPoint and Prezi marketing and meeting materials.
• General office management/supervise for all administrative assistants within our department to encourage and motivate preparation of new upcoming software and procedures.
• Handle Financial Tracker data entry, running reports and reconciling to PeopleSoft.
• Handle office moves and space allocation and rent roll reconciliation.
• Coordinate departmental billing activities, including invoice coding and processing invoices, cost allocations and responding to vendor inquiries.
• Assist in various departmental and company-wide audits, annual and quarterly budget preparations.
• Assist with IT and IS projects as assigned, quality assurance testing and other activities as appropriate.
• Organizes large company events, workshops and meetings as indicated by EVP and or CFO/CEO from 21CF and travel if necessary to various locations.
• Secure registrations and memberships in a timely manner to ensure cost effectiveness.Technical Office Support
• Oversee Conference Room Scheduling and video conference troubleshooting.
• PDA Support for provisioning new current devices and platforms, support/testing, Blackberry, iPhones and Android devices.
• Served as the IT Community Support for our department website/intranet contact for troubleshooting/helpdesk support.
• Fox Travel Profile Support.
• Ongoing Fastrack onboarding support.
• Avaya Scopia testing for desktop and mobile devices.
Qualifications:
20th Century Fox Film is one of the world's largest producers and distributors of motion pictures. 20th Century Fox Film produces, acquires and distributes motion pictures throughout the world. These motion pictures are produced or acquired by the following units of 20th Century Fox Film: Twentieth Century Fox, Fox 2000 Pictures, Fox Searchlight Pictures, Fox International Productions, and Twentieth Century Fox Animation.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law.