Facilities Clerk
Fox
Los Angeles, CAThis was removed by the employer on 9/4/2015 1:04:00 PM PST
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Full Time Job
Responsibilities:
• Assist Studio Operations and Office Services Department in maintaining daily operations of Fox Studio Lot, including but not limited to repair and maintenance orders, office space leasing, parking operations, daily in-house moves, furniture layout, phones, computers, audio visual, artwork, space planning and all other client and tenant requests.
• Perform data entry and Fact Verification for Studio Rent Management System
• Track office space and log rates/charge numbers into the Studio Rent Management System.
• Act as liaison with clients, management, employees and vendors for all rental, leasing, repairs and maintenance issues.
• Manage office space work orders, inventory tracking and supply orders.
• Assist in maintaining all furniture requests and allocations.
• Pick-up and/or deliver items necessary for maintaining studio lot daily operations.
• Assist and track office equipment repair requests and coding/filing of same.
• Assist with calculating square footage and floor planning for Leasing Agreements
• Act as liaison between Studio Occupants, Production Facilities and Office Services by providing excellent customer service and swift resolution to questions and concerns.
• Assist with all office and furniture storage inventory, as well as the maintenance and repair of all said items.
• Provide back-up to Facilities Hotline as needed.
• Verify, code and input vendor invoices into the Studio AP system for processing.
• Provide daily Assistant related tasks for the Executive Director and Manager of Office Services
• May assign work and train other departmental clerical staff in lower classifications.
Qualifications:
• 2 to 4 years minimum experience supporting large campus, multiple tenant facilities or production studio operations
• Must respond to unforeseen situations, unplanned events or requests, last minute changes with grace and professionalism
• Must be self-directed and autonomous in performing duties
• Must be resourceful and solutions oriented
• High level of motivational and organizational skills.
• Must demonstrate the ability to resolve conflicts quickly and professionally under pressure
• Excellent computer skills i.e.; Microsoft Outlook, Word, Excel, MS Project & AdobePro
• Must have math skills and understand basic accounting functions
• Must have AutoCAD proficiency
• Excellent knowledge of budgets and budget accountability for both operating and capital budgets.
• Previous experience creating and reading floor plans and space planning
• Must have exceptional customer service skills
• Exceptional interpersonal communication skills, verbal and written.
• B.A. Degree in Real Estate or Industrial Design, is a plus but not mandatory
• One of the world's largest producers and distributors of motion pictures, Fox Filmed Entertainment (FFE) produces, acquires and distributes motion pictures throughout the world. These motion pictures are produced or acquired by the following units of FFE: Twentieth Century Fox, Fox 2000 Pictures, Fox Searchlight Pictures, Twentieth Century Fox Animation and Fox International Productions.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.