Administrative Assistant
Fox
Los Angeles, CAThis was removed by the employer on 10/28/2014 1:05:00 AM PST
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Full Time Job
-Provide office support for finance department and interactive group by ordering supplies and materials, working with the help desk on any office or technical issues.
-Sends emails/faxes and assists in distribution of flash/documents to executives on a monthly basis for Finance.
- Process and track Deal Memos for Interactive group to route for approval.
-Schedule meetings and occasional conference calls, books/confirms travel, manages expense reports, and arranges mail, and UPS/ FedEx packages.
-Maintains and administers filing system and creates legal files for new contracts. Maintain Storage log and assist with sending items to storage when necessary.
-Assists with updating royalty financial schedules for certain licensees.
-Updates deposit/wire/journal binders and assist with photocopying deposits and journals on a regular basis.
-Assist with entering cash deposits in our contract management system along with dropping off deposits and helping out with other miscellaneous finance functions.
-Process check requests and online cases and create and review PO's as needed and maintain PO Log.
-Process/ Review Travel and expense reports for the department.
-Create Invoices in Quickbooks and process and track invoices in accounts payable system.
Qualifications:
-Bachelor's degree and 2-3 years executive assistant experience in entertainment.
-Proven ability to multi-task and manage multiple priorities and office tasks in systematic manner.
-Ability to demonstrate common sense, practicality and good judgment with proven ability to take the initiative in keeping organized and being efficient.
-Excellent verbal and written communication skills, strong prioritization and organizational skills and a pleasant professional demeanor.
-Strong computer skills with Microsoft Word, Outlook and Excel, and PowerPoint skills.
-Working with a finance group and having some finance experience a plus.
Fox Consumer Products licenses and markets properties worldwide on behalf of Twentieth Century Fox Film Corporation, Twentieth Television and Fox Broadcasting Company, as well as third party lines. The division is aligned with Twentieth Century Fox Television, one of the top suppliers of primetime entertainment programming to the broadcast networks.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.