Administrative Assistant, Real Estate & Facilities
Fox
Los Angeles, CAThis was removed by the employer on 8/25/2015 3:04:00 PM PST
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Full Time Job
• Process work order requests to building management for building needs and work requests into work order system.
• Administer Visitor email and Facilities email accounts, ensuring requests are completed in timely manner.
• Visitor Passes - Create drive on passes for all guests coming to the building.
• Assist with relocations; new employees, temps and contractors.
• Submit Relocation forms and Telephone Service Requests (TSR).
• Submit TSR's to move, install and disconnect phones for employees in the building.
• Floor Plans - Maintain building floor plans up to date when employees start, leave and relocate.
• Tenant Phone List - Maintain phone list and location of all employees, tenants, and temps in the building.
• Invoices – Review, scan, file, email and input invoices for processing and payment.
• COI's - Maintain a list of vendor Certificates of Insurance.
• Administer reservations for conference rooms throughout the facility.
• Organize and track keys and locks to offices and file cabinets of building.
• Order supplies needed for building.
• Cover mailroom when mailroom attendant is away.
• Administrative Duties (including, but not limited to)
• Answer phones
• Organize and maintain department file
• Draft and distribute building-wide tenant memos
• UPS / Courier / USPS
• Order office supplies as needed
Qualifications:
• A Bachelor's Degree and at least 2 years experience in facilities or real estate.
• Real estate, contract or legal background is very helpful.
• Exceptional MS Word, MS Excel and PowerPoint skills
• Ability to work independently in a fast paced environment
• Proven ability to manage multiple, frequently changing priorities and office tasks in a calm and systematic manner.
• Ability to demonstrate common sense, practicality and good judgment with proven ability to take the initiative in keeping the office
organized and efficient.
• Excellent verbal and written communication skills, strong prioritization and organizational skills and a pleasant professional demeanor.
Fox Entertainment Group, a 21st Century Fox company, is the home to the finest group of film, television, cable, news and sports programming assets in the world. Its powerful brands include Twentieth Century Fox Film and Television, the Fox Broadcasting Network, Fox Cable Networks such as FX, National Geographic Channel, Fox Sports Net, Fox Sports 1, Fox International Channels, in addition to Fox Television Stations and the Fox News Channel. We are driven by a rich history and a clear corporate vision, based upon an opportunistic, entrepreneurial spirit; focused, bold initiatives; original thinking; and a faith in talent, innovative leadership and independence throughout our organization.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law.