Administrative Assistant, Production Accounting
Fox
Los Angeles, CAThis was removed by the employer on 2/21/2017 3:04:00 PM PST
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Full Time Job
TCFTV is currently recruiting an Administrative Assistant for their Production Accounting department. Role will manage office by providing support to the SVP of Production Finance, analysts, and staff in a busy fast paced department that includes prioritizing and organizing a heavy work load.
Responsibilities:
Office:
• Answer and screen high volume of calls. Take messages when required and bring to SVP's attention.
• Manage daily calendar & schedule. Schedule meetings.
• Maintain correspondence with the accounting and production offices, the analysts, TCFTV Finance Department, and corporate executives.
• Coordinate travel arrangements which include flight, car rental, and hotel accommodations for SVP and staff.
• Provide support with special projects for upper management.
• Maintain files for all current and past productions and pilots; talent holds; development deals; business affairs documents; and union agreements.
• Update budget binders, production schedules, and crew contact list.
• Record and maintain accounting deal memos and rates.
• Coordinate job descriptions, postings, and interviews for production accountants and staff.
• Update and track the vacation schedules for the TCFT Accounting/Estimating Department.
• Review and distribute mail and faxes to the department, order office supplies and Dr. Soda for the department, coordinates major department trainings, events, and gatherings.
• Maintain Production Contact Lists for all TCFTV & Fox 21 series and pilots.
• Other duties as required
Accounting:
• Prepare and review purchase orders, check requests, payment authorizations, wire transfers and documentation to pay various contracts and/or vendors.
• Reconcile the AmEx purchasing account for the department's office supplies.
• Prepare and submit expense reports for all business expenses and cell phone usage.
• Occasional Peoplesoft Journal Entries
• Other duties as required
Qualifications:
• Finance/Accounting degree
• Minimum 1-2 years practical support and finance/accounting experience or multiple internship experience in related function preferred
• Superior organizational, time management, prioritization, & communications skills
• Proficient in MS Office suite Word, Excel, Access, Outlook
• Able to work well in a fast pace environment
Description:
Twentieth Century Fox Television (TCFTV) is a leading supplier of entertainment programming to broadcast and cable networks and produces some of the most popular and acclaimed dramas, comedies and unscripted programming on television around the globe. From current hits like Homeland, Modern Family, The Simpsons, How I Met Your Mother, Family Guy and Bones to indelible franchises such as 24, The X-Files and Buffy the Vampire Slayer, TCFTV shows share the common thread of being distinctive, creatively adventurous, and of uncommon quality.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.