Administrative Assistant
Fox 31 Denver
Denver, COThis was removed by the employer on 7/29/2017 10:02:00 AM PST
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Full Time Job
Executive Assistant Job Description
Would you like to deliver world-class support and service, help drive strategy and operational excellence, and work with an executive-level leadership team at one of the nation’s largest media and entertainment companies? Tribune Company, with businesses in broadcasting, publishing and digital media, is hiring for an experienced Executive Assistant position to partner with the Tribune Company executive office in Denver, CO. This position will be specifically dedicated to full-time support for our Station General Manager. This role will be responsible for providing successful administrative, logistical and operational support, while driving overall business excellence. This fast-paced and ever evolving organization requires an individual who demonstrates the capability to plan for and manage multiple activities, projects and deliverables.
The successful candidate will be able to efficiently manage the executive’s time, and effectively and professionally communicate with internal and external constituents. The successful candidate will also use excellent judgment, prioritize tasks, and act proactively, always ensuring the right individuals are informed and organized around meeting times, deadlines and other activities.
Responsibilities:
Responsibilities
• • Schedule and coordinate all meetings using Microsoft Outlook, including managing meeting times and constituents across multiple time zones
• • Arrange all meeting logistics as needed, including the use and set-up of conference calls, webinars, video, etc.
• • Help prepare for various meetings by ensuring a proper agenda is created and shared in advance of meetings, applicable documents are prepared and distributed, etc.
• • Where needed, ensure proper catering for meals and other related activities
• • Coordinate all travel arrangements, both domestic and international
• • Track, submit and manage all expenses
• • Communicate professionally with both internal and external constituents
• • Edit and/or prepare documents for various activities
• • Provide personal and confidential support for executive staff at times outside of traditional working hours
• • Provide project management for various tasks or activities as needed
• • Where applicable, manage office space such as conference rooms, kitchen facilities and other shared spaces, and manage office supplies and other related inventories
• • Develop and maintain procedures and processes for administrative operations
• • If applicable, lead the ‘virtual’ community of administrative professionals in the organization, including helping define policies and procedures, onboarding and coaching, escalations and other duties as needed
Qualifications:
Qualifications
• • Minimum 5-8 years supporting executives across multiple geographies and businesses
• • Advanced knowledge of Microsoft Outlook, Word, Excel, PowerPoint and Visio
• • Familiarity with virtual meeting solutions, including conferencing technology, webinar, Microsoft Lync and other communications tools
• • Strong ability to take direction, but also exercise judgment and independent thought
• • Polished, clear and concise communication, both written and verbal
• • Ability to handle confidential information
• • Strong organizational skills, including task prioritization with minimal supervision, and ability to complete required tasks by given deadlines
• • Strong proactive approach, taking the initiative where appropriate, and looking beyond the immediate ask to anticipate a future need or requirement
• • Assertive approach to management of executive’s time and proactive communication/support when meetings or other activities change
• • Bachelor’s Degree or equivalent experience is strongly preferred
Tribune Media is an equal Opportunity Employer
Company Info:
Tribune Media Company (NYSE: TRCO) is home to a diverse portfolio of television and digital properties driven by quality news, entertainment, and sports programming. Tribune Media is comprised of Tribune Broadcasting's 42 owned or operated local television stations reaching more than 50 million households, national entertainment network WGN America, whose reach is approaching 80 million households, Tribune Studios, and a variety of digital applications and websites commanding 60 million monthly unique visitors online. Tribune Media also includes Chicago's WGN-AM and the national multicast networks Antenna TV and THIS TV. Additionally, the Company owns and manages a significant number of real estate properties across the U.S. and holds a variety of investments, including a 31% equity interest in TV Food Network and a 32% equity interest in CareerBuilder.