EntertainmentCareers.Net
Administrative Assistant, Legal / Finance
Film Musicians Secondary Markets Fund
Encino, CA
Uh oh, this posting was removed on 10/19/2015 9:07:00 AM PST
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Accounting/Finance Category
Browse the Assistant and Entry Level Category
Browse the Legal and Business Affairs Category
Search for Administrative Assistant, Legal / Finance jobs in Encino-CA
Employer: Film Musicians Secondary Markets Fund
Location: Encino, CA
Post Date: 8/14/2015
Employment Type: Full-Time
Status: Non-exempt
Department: Legal/HR and Finance Departments
Reports to: Administrative Counsel
Industry: Non Profit/Film & TV
Annual Salary: $40,000-$42,000 DOE; excellent benefits
ADMINISTRATIVE ASSISTANT, LEGAL/FINANCE
DESCRIPTION
Film Musicians Secondary Markets Fund seeks a professional to join our Legal/HR and Finance Departments.
A fantastic opportunity for an administrative professional with an interest in Legal, HR, or Finance. The Fund is a dynamic 501(c)(6) not-for-profit organization providing support to film musicians and the entertainment community worldwide by ensuring the collection, processing, and distribution of residuals generated by their talent and services.
The Administrative Assistant works closely with the Fund's Legal/HR and Finance Departments to support a variety of functions, as well as assist other Departments as needed. This position requires a high degree of professionalism and discretion as it involves exposure to and handling of confidential Fund information.
SUMMARY OF DUTIES AND RESPONSIBILITIES
• Provide primary administrative support to Legal/HR and Finance Departments, including but not limited to:
o Review monthly medical bills and track related information
o Complete and process verifications of employment/income, including but not limited to: requests from banking/financial institutions and various government agencies (i.e., IRS, Franchise Tax Board, EDD, SSA, Child Support Services)
o Assist with Legal and HR-related matters (e.g., documents and record-keeping; subpoenas; benefits, recruiting; other duties as assigned)
o Assist with Finance-related matters (e.g., accounts payable/receivable & payroll functions; audit and budget preparation; other duties as assigned)
o Prepare, edit, and format documents in Microsoft Word/Excel and Adobe Acrobat Pro
o Photocopy, scan, mail, and fax documents
o Maintain department records, including organize, label, and file
o Facilitate meeting preparation by compiling materials needed
o Perform other related duties to support the departments
• Provide secondary administrative support to Fund Operations/other Departments, including but not limited to:
o Assist with data entry, correspondence/mailings, and department projects
o Serve as back-up to Office Coordinator in handling general office tasks such as:
• mail (drop off, pick up, sort); screen front door vendors/visitors; sign for deliveries/route to recipients; answer Fund's main phone line and route calls; handle parking validations; coordinate conference rooms
o Other special projects as assigned
REQUIREMENTS
• High School diploma required; Bachelor's Degree strongly preferred
• 2 years related work experience preferred
• Knowledge of accounting procedures preferred
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro
• Advanced Microsoft Excel skills preferred
• Knowledge of Microsoft Dynamics preferred
• Exceptional analytical, critical thinking, and problem solving skills
• Must be well organized, detail oriented, and a self-starter
• Must have integrity, honesty and ethical mentality
ABILITIES/SKILLS
• Ability to maintain confidentiality and handle sensitive matters with discretion
• Ability to work independently as well as in a team environment
• Ability to work with deadlines, and learn concepts quickly
• Ability to work on multiple projects simultaneously and prioritize workloads
• Effective verbal and written communication skills
• Ability to communicate with all levels of staff
• A positive attitude
All applicants must be authorized to work in the United States.
Equal Opportunity Employer
TO APPLY:
Email cover letter, resume, and salary history
Additional Instructions: Please type ''ADMINISTRATIVE ASSISTANT, LEGAL/FINANCE-(your name)'' in the subject line.
NO phone calls please. NO Recruiters please.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Accounting/Finance Category
Browse the Assistant and Entry Level Category
Browse the Legal and Business Affairs Category
Search for Administrative Assistant, Legal / Finance jobs in Encino-CA
Employer: Film Musicians Secondary Markets Fund
Location: Encino, CA
Post Date: 8/14/2015
Employment Type: Full-Time
Status: Non-exempt
Department: Legal/HR and Finance Departments
Reports to: Administrative Counsel
Industry: Non Profit/Film & TV
Annual Salary: $40,000-$42,000 DOE; excellent benefits
ADMINISTRATIVE ASSISTANT, LEGAL/FINANCE
DESCRIPTION
Film Musicians Secondary Markets Fund seeks a professional to join our Legal/HR and Finance Departments.
A fantastic opportunity for an administrative professional with an interest in Legal, HR, or Finance. The Fund is a dynamic 501(c)(6) not-for-profit organization providing support to film musicians and the entertainment community worldwide by ensuring the collection, processing, and distribution of residuals generated by their talent and services.
The Administrative Assistant works closely with the Fund's Legal/HR and Finance Departments to support a variety of functions, as well as assist other Departments as needed. This position requires a high degree of professionalism and discretion as it involves exposure to and handling of confidential Fund information.
SUMMARY OF DUTIES AND RESPONSIBILITIES
• Provide primary administrative support to Legal/HR and Finance Departments, including but not limited to:
o Review monthly medical bills and track related information
o Complete and process verifications of employment/income, including but not limited to: requests from banking/financial institutions and various government agencies (i.e., IRS, Franchise Tax Board, EDD, SSA, Child Support Services)
o Assist with Legal and HR-related matters (e.g., documents and record-keeping; subpoenas; benefits, recruiting; other duties as assigned)
o Assist with Finance-related matters (e.g., accounts payable/receivable & payroll functions; audit and budget preparation; other duties as assigned)
o Prepare, edit, and format documents in Microsoft Word/Excel and Adobe Acrobat Pro
o Photocopy, scan, mail, and fax documents
o Maintain department records, including organize, label, and file
o Facilitate meeting preparation by compiling materials needed
o Perform other related duties to support the departments
• Provide secondary administrative support to Fund Operations/other Departments, including but not limited to:
o Assist with data entry, correspondence/mailings, and department projects
o Serve as back-up to Office Coordinator in handling general office tasks such as:
• mail (drop off, pick up, sort); screen front door vendors/visitors; sign for deliveries/route to recipients; answer Fund's main phone line and route calls; handle parking validations; coordinate conference rooms
o Other special projects as assigned
REQUIREMENTS
• High School diploma required; Bachelor's Degree strongly preferred
• 2 years related work experience preferred
• Knowledge of accounting procedures preferred
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro
• Advanced Microsoft Excel skills preferred
• Knowledge of Microsoft Dynamics preferred
• Exceptional analytical, critical thinking, and problem solving skills
• Must be well organized, detail oriented, and a self-starter
• Must have integrity, honesty and ethical mentality
ABILITIES/SKILLS
• Ability to maintain confidentiality and handle sensitive matters with discretion
• Ability to work independently as well as in a team environment
• Ability to work with deadlines, and learn concepts quickly
• Ability to work on multiple projects simultaneously and prioritize workloads
• Effective verbal and written communication skills
• Ability to communicate with all levels of staff
• A positive attitude
All applicants must be authorized to work in the United States.
Equal Opportunity Employer
TO APPLY:
Email cover letter, resume, and salary history
Additional Instructions: Please type ''ADMINISTRATIVE ASSISTANT, LEGAL/FINANCE-(your name)'' in the subject line.
NO phone calls please. NO Recruiters please.
Per your acceptance of our Terms of Use, if you aggregate, display, copy, duplicate, reproduce, or otherwise exploit for any purpose any Content (except for your own Content) in violation of these Terms without EntertainmentCareers.Net's express written permission, you agree to pay EntertainmentCareers.Net three thousand dollars ($3,000) for each day on which you engage in such conduct.#8/18/2015 8:15:29 PM