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Executive Assistant to CEO
FIMI Group
Santa Monica, CA
Uh oh, this posting was removed on 8/14/2017 9:06:00 AM PST
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We are seeking a very detail oriented person with the skills and knowledge for a fast-paced environment while possessing a friendly and genuine demeanor. This position will report directly to the CEO and has significant room for growth.
START DATE:
- Week of August 14th
RESPONSIBILITIES:
- Heavy assistance for the CEO both personally and professionally
- Manage CEO's personal and professional calendar and daily to-do list
- Immerse yourself in all of the CEO's work, including phone calls and emails
- Assist with client accounts by working closely with company coordinators and account executives as needed
- Assist in the event experiences we create for client programs via ticket delivery, itineraries, guest communication, and onsite execution
- Attend talent appearances and high profile events to facilitate partnership deliverables
- Proactively follow up on items that need attention from the CEO including anything outstanding
- Anticipate client issues and deadlines that need the CEO's involvement
- Schedule CEO meetings, appointments & conference calls
- Run errands and tend to needs of the CEO
- Schedule and manage travel for the CEO and other company employees
- Track and log company travel expenditures for client reimbursement
- Efficiently handle contracts and credit card authorizations for submission
- Update company website and work with outside digital and creative teams
- Efficiently and timely ship experience guest's FedEx mailings on a weekly basis
- Answer phones and facilitate any office needs including ordering supplies
- Work on company projects as needed
HOURS:
- 8am-5pm PST, plus nights and weekends as needed for events (approximately 1x per week)
SKILLS NEEDED:
- MUST have the ability to not only perform tasks given to them, but also anticipate office and CEO needs
- Ability to follow through and complete tasks meticulously
- Exceptional interpersonal skills
- Ability to prioritize both personal to do list as well as the CEOs
- High level of professionalism with both other employees and clients
- Extremely organized
- Master at to-do lists
- Proactive
- Multi-tasker
- Proficiency in MS Outlook and MacBooks
ELIGIBILITY:
- Currently lives in the Los Angeles area
- Bachelor's Degree
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Marketing Category
Search for Executive Assistant to CEO jobs in Santa Monica-CA
We are seeking a very detail oriented person with the skills and knowledge for a fast-paced environment while possessing a friendly and genuine demeanor. This position will report directly to the CEO and has significant room for growth.
START DATE:
- Week of August 14th
RESPONSIBILITIES:
- Heavy assistance for the CEO both personally and professionally
- Manage CEO's personal and professional calendar and daily to-do list
- Immerse yourself in all of the CEO's work, including phone calls and emails
- Assist with client accounts by working closely with company coordinators and account executives as needed
- Assist in the event experiences we create for client programs via ticket delivery, itineraries, guest communication, and onsite execution
- Attend talent appearances and high profile events to facilitate partnership deliverables
- Proactively follow up on items that need attention from the CEO including anything outstanding
- Anticipate client issues and deadlines that need the CEO's involvement
- Schedule CEO meetings, appointments & conference calls
- Run errands and tend to needs of the CEO
- Schedule and manage travel for the CEO and other company employees
- Track and log company travel expenditures for client reimbursement
- Efficiently handle contracts and credit card authorizations for submission
- Update company website and work with outside digital and creative teams
- Efficiently and timely ship experience guest's FedEx mailings on a weekly basis
- Answer phones and facilitate any office needs including ordering supplies
- Work on company projects as needed
HOURS:
- 8am-5pm PST, plus nights and weekends as needed for events (approximately 1x per week)
SKILLS NEEDED:
- MUST have the ability to not only perform tasks given to them, but also anticipate office and CEO needs
- Ability to follow through and complete tasks meticulously
- Exceptional interpersonal skills
- Ability to prioritize both personal to do list as well as the CEOs
- High level of professionalism with both other employees and clients
- Extremely organized
- Master at to-do lists
- Proactive
- Multi-tasker
- Proficiency in MS Outlook and MacBooks
ELIGIBILITY:
- Currently lives in the Los Angeles area
- Bachelor's Degree
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