Coordinator, Facilites
Endemol Shine North America
Los Angeles, CAThis was removed by the employer on 3/13/2017 3:13:00 PM PST
Full Time Job
Job Purpose:
Endemol Shine North America is seeking a Facilities Coordinator. This position will report to the Manager, Facilities and is responsible for coordinating a variety of functions that coincide with building management to ensure operational efficiencies and employee safety. The Facilities Coordinator will handle and provide support for facility related tasks for both Corporate and Production staff. In addition, this position works closely with the three (3) Office PA's to ensure consistent customer service and satisfaction.
Essential Building Management Responsibilities:
• Prioritize, review and assign Facilities ticket requests to the Facilities staff through our Helpdesk Ticketing software under direction from Facilities Manager.
• Provide guidance, support and be an internal resource to the Office PA's.
• Maintain visibility and approachability at all office locations with Senior Executives and Corporate and Production Staff to ensure the building operates smoothly and Facilities is providing consistent and excellent customer service.
• Coordinate building and equipment maintenance under the direction of Facilities Manager and make certain that repairs are completed promptly and thoroughly.
• Communicate with Production, Post Production and ESNA staff and freelancers to address concerns and find resolutions, as appropriate.
• Assign and coordinate requested runs and deliveries, as well as arrange for messenger services.
• Track and update production contact directories.
• Oversee/facilitate inter-office moves/desk re-assignments for both corporate and freelance employees, including large-scale moves affecting multiple employees.
• Coordinate and schedule large projects, both onsite and offsite.
• Ensure compliance with requisite safety standards.
Oversee Phone System and IT
• Maintain interoffice phone system by monitoring for outages and issues, troubleshooting handset issues, and creating new employee profiles.
• Train and provide guidance to Office PA's on phone maintenance and onsite profile creation.
• Coordinate with IT service vendors.
• Partner with IT Department to assist with IT related tasks.
Maintain Inventory of Office Equipment and Assets
• Oversee inventory and procurement including ordering of office supplies, coffee supplies and craft services, and specific employee requests.
• Tracking all expenditures.
Train PA's
• In conjunction with the Facilities Manager provide training and guidance to Office PA's. Provide job performance feedback and serve as a department resource.
Additional Responsibilities include but are not limited to:
• Work with Vendors and and strive to maintain positive relationships.
• Oversee storage of physical assets in both onsite and offsite storage locations.
• Coordinate with USPS and FedEx shipments/deliveries; audit to ensure accuracy and compliance with company policy and Operations budget.
Qualifications:
• 2-3 years of office management experience in corporate setting.
• Proficient in Microsoft Office Suite including Excel.
• Ability to exercise discretion and protect highly confidential information.
• Superior attention to detail.
• Professional, friendly demeanor with excellent customer service skills and a ''can-do'' attitude.
• Excellent verbal and written communication skills.
• Skilled multi-tasker with the ability to prioritize multiple projects.
• Must work well under pressure.
• In possession of a valid driver's license, reliable vehicle and proof of current auto insurance
• Must be able to lift up to 50 lbs.