Executive Assistant
Electus, LLC
West Hollywood, CAThis was removed by the employer on 5/28/2015 10:19:00 AM PST
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Full Time Job
JOB RESPONSIBILITIES
-Works closely with and supports an Electus senior executive.
-Respond appropriately to a high volume of phone calls and emails.
-Schedule frequent domestic and international travel.
-Sort through all incoming mail (business and personal) and determine level of priority.
-Courteously greet visitors and direct them to the appropriate office/conference room.
-Handle UPS shipments (sending and tracking) as needed or when requested.
-Organize and prioritize large volumes of information and assignments.
-Act as liaison with other departments and outside agencies, including high-level staff.
-Handle confidential information.
-Handle business and personal finances, including reconciling creating/submitting expense reports.
-Produce general correspondences. Photocopy and fax information as needed or requested.
-Work independently and within a team on special and ongoing projects when necessary.
-Liaison with outside vendors.
REQUIRED
-Bachelor's degree required.
-1-2 years commitment to role.
-MUST be extremely familiar with entertainment industry and have a strong professional knowledge of key players
-High energy and assertive nature.
-Ability to multi-task and be proactive is essential.
-Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
-Must be able to interact and communicate with individuals at all levels of the organization.
-Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (Outlook, Word, PowerPoint, Excel.)
-Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast paced environment with demonstrated ability to juggle multiple competing tasks and demands.
-Must be available to work overtime if requested. This may include some weekends.
Electus is a next generation studio enabling premium content creators to engage with advertising and technology partners at the inception of the creative process and partner on the finished product across a global and multi-platform distribution model. Electus is defining an innovative advertising component, which will challenge the traditional entertainment silos, allowing content creators and branding partners to develop premium programs and reach audiences like never before.