Executive Assistant
EPIX
New York, NYThis was removed by the employer on 12/8/2014 12:50:00 PM PST
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Full Time Job
The Executive Assistant will provide secondary support to the office of the President & CEO of EPIX as well as primary support to the Chief Financial Officer. This role requires administrative responsibilities as well as some project coordination. The successful candidate will be a team player, a skilled and confident communicator with strong multi-task and follow-up abilities, and is passionate about the entertainment industry generally. S/he must maintain a high level of attention to detail in all work while supporting executives, team members, and the department as a whole. S/he will be responsible for interacting daily with contacts on all levels internally, including senior level executives within and outside the company.
RESPONSIBILITIES:
As a 2nd Executive Assistant to the office of the President & CEO:
• Assist in maintaining heavy calendar and schedule for the President & CEO
• Assist in coordinating specific projects to be determined by the Executive Assistant to the President & CEO of EPIX
• Coordinate calendar events including board meetings, all staff meetings, conference call
• Strong travel coordination
• Detailed screening of all incoming calls, ability to prioritize less important or urgent calls
• Prepare and execute correspondence
• Fax, file, and photocopy
• Interface with clients, all levels of management (external and internal)
As Executive Assistant to the Chief Financial Officer:
• Manage daily calendar, coordinate meetings & ensure they remain on schedule
• Provide phone coverage.
• Maintain & Organize files for contracts/vendor invoices
• Coordinate travel arrangements (communicating itinerary, confirmations, and changes, if applicable).
• Update contact lists, organization charts, mailing and distribution lists.
• Provide general administrative support including filing, copying, faxing, sending packages/letters, ordering supplies, handling messages and deliveries.
• Assist in backing up the CEO office as needed
• Assist with projects & program initiatives, as assigned (i.e. Board Meeting & Budget preparation)
REQUIREMENTS, EXPERIENCE AND EDUCATION:
• 3+ yrs experience in an administrative role supporting c-suite executives a MUST; preferably in a media company.
• Proficiency with computers including: Outlook, Excel, Word, PowerPoint, and the Internet
• Proactive; able to anticipate problems/ issues in advance
• Ability to work in fast-paced, high pressure environment.
• Effectively prioritizes and manages multiple tasks
• Excellent communications skills
• Problem solver - able to take initiative, propose solutions, overcome obstacles
• Team player - works effectively with others while having the ability to work independently with strong follow-through skills in a highly fast-paced environment
• Flexibility to juggle moderate degree of multiple and changing priorities
• Strong organizational skills and attention to detail
• Professional and positive attitude
• Ability to maintain highly confidential information
• Exercise discretion at all levels
• Hours: 8:30am - 5:30 pm (OT eligible)