Executive Assistant

This is a Full Time Job

Executive Assistant

Purpose of Role
To partner with the President of EMI Music and drive forward a continuously changing and growing business

Key deliverables:
• Partner to the President, show strong leadership skills
• Able to make decisions without the help of the president where appropriate
• Help direct and drive the senior management team
• Be able to interact with both high level executives and outside parties in a professional manner


Deliverable Related tasks


Administrative Duties


• Manage/Schedule an extreme amount of appointments on the calendar and make sure President is on schedule
• Prep for all meetings
o Book conference rooms
o Arrange refreshments/food when needed
o Run reports
o Organize all materials
o Ensure all parties are in attendance
• Manage a high volume of phone calls
• Review and organize inbox, note important e-mails, respond when appropriate and necessary
• Maintain and update contacts regularly
• Manage authorization/signature process for President in a timely manner
• Assist out of town executives when in the NY office
• Coordinate travel and prepare expense reports

Department Duties


• Prepare business and budget review binders – book monthly and quarterly business review meetings
• Manage deal process
• Assemble PowerPoints
• Manage release schedule
Other Specific Requirements
Seeking dynamic, self-motivated, discreet and polished professional assistant who will work well in a fast-paced fun environment with various and shifting priorities.

Skills/Knowledge
• 1-3 years of experience
• Must have excellent managerial writing, spelling and typing skills
• Time management/Organizational skills
• Intermediate to advanced skills in Microsoft Office and Microsoft Outlook
• Detail oriented/Strong ability to multi-task
• Calm and grounded, but assertive when needed
• Good relationship building skills