Discovery CommunicationsNew York City, NY
Full Time Job
The Executive Assistant provides high-level administrative support for the Ad Sales leadership as well as working in tandem with the Sales team.
1. All administrative duties which include but are not limited to:
2. Schedule internal and external appointments and meetings and maintain calendar.
3. Arrange all meeting details e.g. scheduling conference rooms, bridge lines, catering, and audio/visual/IT support.
4. Coordinate and prepare meeting materials, agendas, notes, handouts, etc.
5. Function as administrative liaison to department staff, as well as other DCI groups.
6. Primary contact for all internal/external phone calls; route calls to the appropriate ad sales/DCI group, take messages, return calls as directed, respond to inquiries on a timely basis, and provide routine information (within scope of authority).
7. Compose correspondence, minutes, presentations, and other documents.
8. Open, review and disseminate non-confidential interoffice and external mail, distribute correspondence and other material to staff as directed.
9. Maintain hard copy & e-files.
10. Coordinate travel arrangements, and prepare travel itineraries.
11. Prepare, process and approve (within scope of authority) invoices and travel and expense reports as well as timesheets.
12. Provide general clerical support (xeroxing, faxing, scanning, ordering supplies, etc.).
13. Spearhead events with external vendors and creative marketing department for premiums
14. Responsible for handling confidential/sensitive information and documentation.
15. Assist with special projects and perform other duties as assigned.
* Bachelor’s degree or an equivalent combination of skills, training and experience.
* Individual must be detail oriented, possess strong organizational and communication (written/verbal) skills.
* Candidate must have strong interpersonal skills, should be flexible, and work well both independently and as part of a team.
* Demonstrated expertise in Windows applications (Microsoft Word, Excel, PowerPoint, Access and Outlook).
* Must have the ability to assess and juggle priorities, successfully complete multiple tasks/projects within required timelines, and to bring issues to closure.
* Individual must demonstrate initiative and be resourceful.
* Position requires the assistant to handle confidential matters and documentation professionally and within company policy.
* Must have the legal right to work in the US