Executive Assistant

This is a Full Time Job

Digital Domain Media Group, a Florida-based entertainment production company with substantial operations in Los Angeles, is looking for an Executive Assistant to work with upper management. The position is based in our Port St. Lucie, FL studio.


Principle Duties and Responsibilities:


• Interface with other departments and departmental assistants as needed;
• Track progress of various departments and update executive on the status of projects;
• Liaison between employees and the Executive;
• Attend department meetings and keep notes;
• Prepare materials for meetings/presentations;
• Attend community and company-sponsored events as needed;
• Plan company events on occasion;
• Establish and maintain effective working relationships with all staff, external contacts, and the general public;
• Anticipate the needs of the Executive and act accordingly;
• Keep up-to-date on current events or news related to the company and the film industry as well as all company projects;
• Handle independent projects;
• Schedule meetings, prioritize calendar, and perform other general administrative tasks;
• Answer phones, emails, and mail; correspond appropriately and communicate messages to Executive;
• Clear the workspace of the Executive and file important financial and legal documents;
• Perform other related duties incidental to the work described herein.

Education, Experience and Skills Required:

• Bachelor’s Degree in Film, communications, business, marketing or related field;
• Minimum five years administrative and/or office experience;
• Experience in the film or entertainment industry;
• Experience with working under a high-level executive;
• Friendly upbeat with a positive attitude;
• Proficient in Word, Excel, Power Point, Keynote and Outlook;
• Strong spelling and grammar acumen;
• Excellent interpersonal, communication and customer service skills;
• First-rate organizational skills;
• Ability to manage a variety of tasks successfully;
• Talent and desire to deal with high pressure situations;
• Ability to prioritize tasks efficiently;
• Proven ability to interact professionally within and outside the organization;
• Must be a self-starter and detail oriented;
• Self-driven and able to take initiative;
• Ability to work individually and in a team environment;
• Proven ability to deal with sensitive and confidential information.