Administrative Assistant
Digital Domain 3.0, Inc
Los Angeles, CAThis was removed by the employer on 4/24/2015 7:05:00 PM PST
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Full Time Job
Under minimal supervision and acting on own initiative, the Administrative Assistant will successfully handle C-Level executive support tasks. The ideal candidate is exceedingly organized, flexible and highly adept at effectively navigating the challenges of interacting with a wide range of personalities involved in a studio production environment.
Essential Functions/Responsibilities:
• Responsible for heavy calendar management requiring interaction with internal and external executives and assistants, as well as clients and other visitors
• Greet and interact with executives, visitors, and clients with business savvy and polish
• Answer phones and direct incoming calls to appropriate party promptly and efficiently
• Present an appropriate appearance and comportment in tune with the company culture, while maintaining a high degree of professionalism
• Arrange travel schedule and reservations for executive management as needed
• Prioritize and manage multiple tasks simultaneously within a high pressure environment while meeting strict deadlines, and following through on issues in a timely manner
• Organize, input, and submit executive expense reports according to company policy, ensuring that receipts are properly reconciled and coding is accurate
• Process weekly timecards for the executive team
• Additional tasks in support of the CEO, COO, CFO, or senior management as needed
Education and/or Experience Required:
• Minimum 3 years experience supporting C-level executives
• Bachelor's Degree or equivalent experience required
Skills, Abilities, Special Licenses or Certificate:
• Ability to apply superior problem solving skills to high pressure challenges and rapidly changing circumstances with flexibility, dexterity, professionalism, and emotional maturity
• Excellent calendar management skills, including the coordination of complex executive meetings
• Must be computer literate with strong knowledge of Word, Excel, PowerPoint, Gmail, Google Calendar, and Google Drive
• Experience scheduling travel arrangements for management
• Excellent organizational skills, ability to prioritize and complete a wide variety of tasks efficiently within a high pressure environment while meeting strict deadlines
• Effective interpersonal, communication and customer service skills
• Proven ability to interact effectively within and outside the organization
• Must be a self-starter and detail oriented
• Proven ability to deal with sensitive and confidential information
Working Conditions and Environment/Physical Demands:
• Office working environment
• Hours for this position are based on normal working hours but will require extra hours pending business needs
• Walking/bending/sitting
• This position requires the use of personal automobile to conduct work duties and the possession of a valid CA class C driver license with a clean driving record. Employment is contingent on a favorable motor vehicle report conducted by a 3rd party agency.