Marketing/Administrative Assistant
Deluxe Entertainment
Santa Monica, CAThis was removed by the employer on 9/9/2014 12:36:00 PM PST
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Full Time Job
Deluxe Entertainment Services Group, a wholly-owned subsidiary of MacAndrews & Forbes Holdings Inc., is the leading provider of a broad range of entertainment industry services and technologies. With facilities in Santa Monica, New York, Austin, Atlanta, Detroit, Chicago, New Orleans, Vancouver, London, and San Francisco, our Creative Services businesses offer complete film and digital solutions for production and post-production. Recent projects span across multiple media industries, including feature films, commercials, television, music videos and games. Deluxe's Creative brands include Company 3, Method Studios, Beast Editorial, EFilm, and Rushes.
We currently have an opening for a Marketing/Administrative Assistant. This position will be located in Santa Monica, CA.
Summary:
The Marketing/Administrative Assistant will support two busy executives for Deluxe Media Creative Services. They will provide ongoing coordination for sales/marketing by managing and maintaining which is essential to the strategic growth of the sales division.
Responsibilities:
• Ongoing management of the calendar, schedule meetings and coordinate events.
• Book and actively manage both national and international travel arrangements.
• Compose correspondence and emails, transcribe notes from meetings, faxing, photocopying and printing of documents.
• Will create basic spreadsheets in Excel to track sales/marketing information.
• Assist in organization and dissemination of sales proposals, bids, credits, letters and other related documentation.
• Answer and screen telephone calls.
• Communicate with clients, creative personnel and upper management on daily and per project basis.
• Reconcile and prepare Expense Reports.
Qualifications:
• BA or BS degree preferred.
• 1-2 years previous administrative assistant experience.
• Excellent listening and communication skills with the ability to understand and follow instructions with little follow-up from the supervisor.
• Ability to relay information and instructions both written and verbally to other personnel and clients.
• Strong interpersonal skills with the ability to interact with all levels of the organization as well as clients.
• Outstanding organizational skills with the ability to multi-task and prioritize.
• Detail oriented along with strong follow through skills.
• Interest in advertising with a willingness to learn about our clients and artists to better create and maintain the client database.
• Proficient with MS Office Word, Excel, PowerPoint and Outlook.
We offer competitive pay and benefits program, including: medical, dental & vision coverage, vacation & sick leave, 401(k), and more.
Deluxe Entertainment Services Group Inc. is an Equal Opportunity Employer.