Administrative Assistant
Deluxe Entertainment
Burbank, CAThis was removed by the employer on 3/21/2017 2:37:00 PM PST
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Full Time Job
We currently have an opening for an Executive Assistant. This position will be located in Burbank, CA.
SUMMARY:
Will provide support to SVP and VP level executives including calendaring, expense reports, travel arrangements, scheduling meetings, preparing presentations and confidential information for meetings. Must have a strong ability to work independently and use
sound judgment.
RESPONSIBILITIES:
• Provide extensive administrative support.
• Manage very busy calendars and arrange meetings daily.
• Book and actively manage domestic and international travel arrangements.
• Collect and consolidate information from worldwide staff.
• Interface directly with Executive level customers and suppliers.
• Handle confidential documents and legal documents appropriately.
• Prepare correspondence and presentations as required.
• Answer telephone, screen calls and manage messages.
• Reconcile and prepare expense reports through Concur.
• Special projects.
• Other duties may be assigned as necessary.
REQUIREMENTS:
• BA or BS degree preferred.
• Minimum of 4 years' experience as an Executive/Administrative Assistant preferred.
• Minimum 2 years supporting SVP and VP level executives with international travel, expense management and creating of MS PowerPoint presentations.
• Must be energetic and very proactive, someone who welcomes a challenge and is able to work in a fast-moving, quick response, demanding, flexible environment with limited day to day supervision.
• Previous experience in the entertainment industry is a plus.
• Must be well organized, flexible and able to work under pressure.
• Ability to deal with various personalities.
• Strong verbal and written communication skills.
• Should be a resourceful person with a professional manner that is aware this position requires the strictest confidentiality due to representing a high level of management.
• Knowledge of proper formats for letters, proper grammar, spelling and the ability to compose neat, accurate correspondence.
• Ability to work independently under general instructions.
• Demonstrated ability to use discretion and make sound judgment.
• Accuracy, productivity and dependability are important attributes.
• Must be able to build and maintain effective relationships.
• Experience managing complex travel and business expenses and reconciliation including foreign currency conversion, etc.
• Strong knowledge of Concur with recent proven experience is required.
• Strong skill in MS Outlook, Word, Excel and PowerPoint required.
We offer competitive pay and benefits program, including: medical, dental & vision coverage, vacation & sick leave, 401(k), and more.
Deluxe Entertainment Services Group, Inc. is an Equal Opportunity Employer.