Sales Billing Assistant
Corbis
London, UKThis was removed by the employer on 12/3/2014 12:20:00 PM PST
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Full Time Job
Position Title: Sales Billing Assistant
Department: Sales & Service
Reports to: Account Services Manager
Purpose:
This position is responsible for issuing licenses and invoices for clients, consolidating invoices, researching and applying billing adjustments for clients, answering clients’ questions on billing and/or other support issues, and preparing cancellations of invoices. This position is also responsible for identifying images for invoicing from publications as well as providing administrative support to sales staff as appropriate.
Responsibilities:
• Prepare timely invoices for the licensing of images
• Set up and maintain client accounts and account details in Onyx system
• Prepare billing from client usage report
• Research and prepare invoice adjustments and cancellations
• Research publications to identify accurate usage and prepare billing adjustments based off of that research
• Pull sales reports to inform Sales and Service leadership of key performance metrics
• Ensure a standardized approach to invoicing, in terms of approach to consolidated invoicing and issuing of credits and other billing adjustments
• Maintain magazine library
• Maintain files of sales confirmations
• Participate in the Corbis goals and performance review process
• Work closely with each individual Account Executive to ensure all invoicing is complete and accurate prior to month end
• Receiving all incoming calls
• Other projects and duties as assigned
Contacts:
This position has daily contact with all levels of Corbis employees and contact with clients via the phone.
Requirements:
• F.5 of 1 year of formal secretarial training
• 1-2 working experience
• Good PC skills (Excel, MSword etc)
• Must have excellent organizational, communication, and interpersonal skills
• Must be able to multi-task and handle a rapidly changing, demanding environment
Attributes:
Helpful, polite, quick learner, detail-minded, hardworking