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Executive Assistant
72+Sunny
Playa Vista, CA
Uh oh, this posting was removed on 9/29/2014 6:06:00 AM PST
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72andSunny, an MDC Partners firm, is a full service, modern communications company that creates cultural impact on behalf of their clients. The company has offices in Los Angeles and Amsterdam. Clients include Activision, Anheuser-Busch, Starbucks, Google, Carls Jr./Hardee's, Smirnoff and Samsung Mobile.
At 72andSunny, we don't work as departments but rather as highly collaborative integrated teams. Everyone has a strategic mind, a creative identity, and shared accountability for creating culturally engaging work that builds and drives our clients' business.
As Executive Assistant at 72andSunny, you will be coordinating, facilitating and, at times, leading the Partners in all of their dealings with clients, vendors, partner companies, and internal staff. Your job is to help the executive plan and distribute their time according to the many company priorities. The time demands can sometimes be challenging so to do this job well, you need keen social skills, good judgment, strong attention to detail, and a pro-active work style. Given the high-level client contact, the position also requires skill as an ambassador and professional representative of 72andSunny. If you like multi-tasking and solving daily challenges in a creative, high-tempo, and fast-growing family environment, this is a great job for you. Excellent benefit package and competitive salary based on experience.
Essential Duties & Responsibilities:
Carefully and effectively manage schedules with internal and external staff, manage any scheduling conflicts and determine priority
• Ensure that executives make scheduled meetings and calls
• Arrange necessary travel, hotel accommodations and itineraries, domestic and international
• Compiling expense reports and keeping track of subsequent reimbursements
• Complete weekly timesheets for Partners based on individual schedules
• Screen and respond to all incoming calls
• Meeting planning and facilitating, and occasional function or party planning
• Collect, track and maintain contact lists for vendors, clients, prospects, etc.
• Maintain good client relations on behalf of the agency
• Pro-active in anticipating the needs of the leadership team
Back-Up Administrative Responsibilities:
• Occasionally fill in for other admin staff if needed
• Occasional office maintenance and meeting set up and clean up assistance
• Coordination for social events and staff meetings
Qualifications/Skills:
• Minimum 5 years of related experience required
• Possess superior organizational skills, sound judgment, tact, and discretion
• Must be in the office from 9:00 a.m. to 6:00 p.m. with the potential for late evenings
• Must have the ability to work well and calm under pressure and time constraints
• Communicate effectively and tactfully with people on all levels, with a positive attitude
• Possess the ability to pay close attention to detail and instructions
• Must be able to handle multiple tasks with a calm, clear head
• Mac proficient and experienced with daily Mac applications
• Bring a fun, positive attitude and a productive personality that enjoys being part of a team
We have worked hard to build a reputation as one of the best creative companies because we craft everything carefully and execute to the highest standards of the industry. And although we recognize what works in our culture, we are constantly looking for better ways to do everything. We also believe that an open and collaborative relationship with each other creates the best work and results. We look forward to you being our partner on these fronts.
So, that's about it. There is a certain amount of talent and creativity assumed from everybody in the company. Which doesn't mean it's taken for granted. It's valued most highly. But what we're after here from you is a little more than just being a creative genius.
So if you can bring this stuff, we welcome you with open arms and a pretty killer health, dental and 401K plan.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for Executive Assistant jobs in Playa Vista-CA
72andSunny, an MDC Partners firm, is a full service, modern communications company that creates cultural impact on behalf of their clients. The company has offices in Los Angeles and Amsterdam. Clients include Activision, Anheuser-Busch, Starbucks, Google, Carls Jr./Hardee's, Smirnoff and Samsung Mobile.
At 72andSunny, we don't work as departments but rather as highly collaborative integrated teams. Everyone has a strategic mind, a creative identity, and shared accountability for creating culturally engaging work that builds and drives our clients' business.
As Executive Assistant at 72andSunny, you will be coordinating, facilitating and, at times, leading the Partners in all of their dealings with clients, vendors, partner companies, and internal staff. Your job is to help the executive plan and distribute their time according to the many company priorities. The time demands can sometimes be challenging so to do this job well, you need keen social skills, good judgment, strong attention to detail, and a pro-active work style. Given the high-level client contact, the position also requires skill as an ambassador and professional representative of 72andSunny. If you like multi-tasking and solving daily challenges in a creative, high-tempo, and fast-growing family environment, this is a great job for you. Excellent benefit package and competitive salary based on experience.
Essential Duties & Responsibilities:
Carefully and effectively manage schedules with internal and external staff, manage any scheduling conflicts and determine priority
• Ensure that executives make scheduled meetings and calls
• Arrange necessary travel, hotel accommodations and itineraries, domestic and international
• Compiling expense reports and keeping track of subsequent reimbursements
• Complete weekly timesheets for Partners based on individual schedules
• Screen and respond to all incoming calls
• Meeting planning and facilitating, and occasional function or party planning
• Collect, track and maintain contact lists for vendors, clients, prospects, etc.
• Maintain good client relations on behalf of the agency
• Pro-active in anticipating the needs of the leadership team
Back-Up Administrative Responsibilities:
• Occasionally fill in for other admin staff if needed
• Occasional office maintenance and meeting set up and clean up assistance
• Coordination for social events and staff meetings
Qualifications/Skills:
• Minimum 5 years of related experience required
• Possess superior organizational skills, sound judgment, tact, and discretion
• Must be in the office from 9:00 a.m. to 6:00 p.m. with the potential for late evenings
• Must have the ability to work well and calm under pressure and time constraints
• Communicate effectively and tactfully with people on all levels, with a positive attitude
• Possess the ability to pay close attention to detail and instructions
• Must be able to handle multiple tasks with a calm, clear head
• Mac proficient and experienced with daily Mac applications
• Bring a fun, positive attitude and a productive personality that enjoys being part of a team
We have worked hard to build a reputation as one of the best creative companies because we craft everything carefully and execute to the highest standards of the industry. And although we recognize what works in our culture, we are constantly looking for better ways to do everything. We also believe that an open and collaborative relationship with each other creates the best work and results. We look forward to you being our partner on these fronts.
So, that's about it. There is a certain amount of talent and creativity assumed from everybody in the company. Which doesn't mean it's taken for granted. It's valued most highly. But what we're after here from you is a little more than just being a creative genius.
So if you can bring this stuff, we welcome you with open arms and a pretty killer health, dental and 401K plan.
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